Title
Elections Department recommending the Board:
1) Approve and authorize the Chair to sign a budget transfer increasing the Department's Fixed Asset appropriations by $90,599.70 with an offsetting decrease in Election services appropriations;
2) Approve and authorize the addition of two (2) M72 extractors to the Fixed Asset list for the Fiscal Year 2022-2023 Board Adopted Budget;
3) Authorize the Purchasing Agent to execute a purchase contract with Opex, contingent upon County Counsel and Risk Management approval, in the amount of $90,599.70 in year one for the purchase of the M72 extractors and accessories, plus associated annual maintenance and support of $6,400.00 per year starting in year two, for the three-year term July 1, 2023, through June 30, 2026;
4) Authorize the Purchasing Agent to sign any additional amendments to the agreement during the awarded period that do not increase the term or the contract amount; and
5) Authorize the Purchasing Agent to execute a Purchase Order, contingent upon approval from Risk Management and County Counsel, for the purchase of two (2) M72 extractors and accessories in the amount of $90,599.70 in accordance with Procurement Policy 3.4.2, Exemption from Competitive Bidding.
FUNDING: 100% Grant Reimbursable.
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DISCUSSION / BACKGROUND
The County of El Dorado Elections Department is responsible for running transparent, open, thorough, and accurate elections for the voters of El Dorado County. A critical component of this responsibility is the efficient, thorough, and auditable receipt of mail ballots from voters.
With the move to vote centers, approved by the board on April 23, 2019, all registered voters in the County will be mailed a ballot, which was 138,537 ballots for the General Election on November 8, 2022. Returned ballots for the General Election were 89,079 ballots returned by mail, drop Box, and Vote Centers.
Without the Opex extractors, the process is to have one to two Election Department staff slice o...
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