File #: 18-1164    Version: 1
Type: Agenda Item Status: Approved
File created: 7/19/2018 In control: Board of Supervisors
On agenda: 8/28/2018 Final action: 8/28/2018
Title: Community Development Services, Department of Transportation, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Trinity River Construction, Inc., for the Starkes Grade Road Slipout Project, CIP 78715/36102014, Contract 2354; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement of up to 93.75% of total project costs. (Local/State/Federal)
Attachments: 1. A - Notice of Acceptance, 2. Recorded Notice of Acceptance
Related files: 17-0300, 18-0798, 17-1379
Title
Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Trinity River Construction, Inc., for the Starkes Grade Road Slipout Project, CIP 78715/36102014, Contract 2354; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement of up to 93.75% of total project costs. (Local/State/Federal)
Body
DEPARTMENT RECOMMENDATION
Community Development Services (CDS), Department of Transportation (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Trinity River Construction, Inc., for the Starkes Grade Road Slipout Project, CIP 78715/36102014, Contract 2354; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation, after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on January 23, 2018, (Item 21). The roadway was opened to motorists on June 5, 2018. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 901,854.45
Contract Item Cost $ 887,286.10
Contract Change Order Cost $ 158,229.49
Total Direct Construction Cost $1,045,515.59
Direct Construction Budget $1,086,000.00

Major Contract Change Orders on ...

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