Title
Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Ordinance Code Section 3.13.030(a), El Dorado County Charter Section 210(b)(6), and/or Government Code Section 31000 that janitorial services provided by the Contractor are in the public's best interest, and the work can be more economically and feasibly performed by an independent contractor than County employees; and
2) Authorize the Purchasing Agent to sign Amendment II to competitively procured Agreement 6565 with Marsden LLC (doing business as Spencer Building Maintenance, for routine and as-needed janitorial services), increasing the compensation amount by $25,000 for an amended total not to exceed $1,425,000, with no change to the term or contract rates.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
In December 2021, the Facilities Division of the Chief Administrative Office conducted a Request for Proposals (RFP) for countywide custodial services. The results from that RFP projected an estimated savings for the County between $304,000 - $508,000 annually when custodial services are contracted out.
The County has contracted with Spencer Building Maintenance since 2022 for routine janitorial services at several West Slope County-operated locations. Agreement for Services 6565 was executed by the Purchasing Agent on June 15, 2022, with a three year term of June 15, 2022, to June 14, 2025, and a total compensation amount not to exceed $1,400,000. Amendment I was executed on October 11, 2024, updating the company name after Marsden Central LLC acquired Spencer Building Maintenance. There were no changes to the compensation or term in this amendment and the previous Board item delegated authority to the Purchasing Agent, or designee, to execute future amendments which do not increase the maximum dollar amount or term.
In the last two years, the County has added the Placerville Jail, West Slope Animal Services, and the lower floor ...
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