Title
Department of Transportation recommending the Board approve the following:
1) Award Bid 19-405-073 for the purchase of Bulk Lubricants to the low qualified bidder, Flyers Energy, LLC of South Lake Tahoe, CA;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $240,000 for a thirty-six (36) month award period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund (100% Local) and Fleet Internal Service Fund (Charges to County Departments with Mixed Funding).
Body
DISCUSSION / BACKGROUND
At the request of the Department of Transportation, the Chief Administrative Office, Procurement and Contracts Division, issued an Invitation to Bid for Bulk Lubricants for use in maintaining County vehicles and equipment by staff.
Nineteen (19) Bid Notification Letters were mailed, two (2) to local vendors. Three (3) qualified responses were received, two (2) from local vendors. The lowest qualified bidder is: Flyers Energy, LLC. of South Lake Tahoe, CA. An evaluation spreadsheet is attached for review.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
06/06/2017, Agenda #17-0562, Approve Bid #17-405-053
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
No change to Net County Cost. Funding is available within the Department of Transportation budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Rafael Martinez, Department of Transportation
Michele Weimer, Procurement & Contracts Manager