County of El Dorado - File #: 18-1921

• File #: 18-1921
• Version: 1
• Type: Agenda Item
• Status: Approved
• File created: 12/6/2018
• In control: Board of Supervisors
• On agenda: 2/12/2019
• Final action: 2/12/2019
• Title: Community Development Services (CDS), Administration and Finance Division, recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 007-2019 authorizing CDS to take necessary actions to establish a County Trust Account for all revenue and interest received from the County of El Dorado Cemeteries Fund, which is managed by a nonprofit charitable organization; 3) Approve and authorize the Chair to sign Agreement for Services 3535 with El Dorado Community Foundation, to manage the County of El Dorado Cemeteries Fund for the term commencing upon final execution and continuing until terminated by one of the parties thereto; and 4) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to Agreement for Services 3535, including amendments, and contingent upon approval by County Counsel and Risk Management. FUNDING: Donations.
• Related files: 21-1259, 22-1343, 19-1047

Date	Ver.	Action By	Action	Result
2/12/2019	1	Board of Supervisors	Approved	Pass

Title
Community Development Services (CDS), Administration and Finance Division, recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 007-2019 authorizing CDS to take necessary actions to establish a County Trust Account for all revenue and interest received from the County of El Dorado Cemeteries Fund, which is managed by a nonprofit charitable organization;
3) Approve and authorize the Chair to sign Agreement for Services 3535 with El Dorado Community Foundation, to manage the County of El Dorado Cemeteries Fund for the term commencing upon final execution and continuing until terminated by one of the parties thereto; and
4) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to Agreement for Services 3535, including amendments, and contingent upon approval by County Counsel and Risk Management.

FUNDING: Donations.
Body
DISCUSSION / BACKGROUND
CDS Administration and Finance Division operates and/or manages twenty historic-era cemeteries, many of which go back to gold rush times. Currently, operational costs for maintenance in seventeen of these cemeteries are supported by fees for services, a few volunteers who handle specific projects, and County General Fund Contribution. The operational costs for maintenance in the remaining three cemeteries are supported by special zone taxes. The cost of operations in El Dorado County cemeteries has steadily increased, requiring additional General Fund Contribution to maintain cemeteries at minimal levels.

Generous members/residents of the El Dorado County community have indicated they would like to donate funds to the County specifically for use to support maintenance, operations, historical preservation and restoration activities at various cemeteries. The establishment of a cemeteries charitable fund has the potential to create an additional and ongoing revenue source to support these cemeteries.

The fund would be managed by a charitable non-pr...