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Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from competitive process, Section D;
2) Authorize the Purchasing Agent to utilize the Sacramento Area Council of Governments (SACOG) Regional Public Agency Fuel & Lubricants Request for Proposals (RFP) 2018-0029 and Contract No. 1920029 for the provision of commercial cardlock fueling services;
3) Authorize the Purchasing Agent to sign Agreement 4404 with Hunt and Sons, Inc. in an amount not to exceed $3,000,000, effective January 24, 2020 through January 23, 2023; and
4) Authorize the Purchasing Agent to execute Amendments that do not affect the term or total not to exceed amount of the Agreement.
FUNDING: General and Non-General Fund.
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DISCUSSION / BACKGROUND
The County has an ongoing requirement to purchase various types of fuel for County vehicles and equipment. On January 25, 2005, the County issued a Request for Proposals (RFP) for the provision of off-site fuel services and awarded to the sole proposer, Hunt and Sons, Inc. who was then, and is currently, the only vendor that manages the majority of the local and greater Sacramento area commercial cardlock fueling sites. The County Purchasing Ordinance authorizes an exemption from competitive bidding when the successful bidder from the last solicitation agrees to extend the contract at the same price and terms as the original bid and when the extension makes good business sense. Since the RFP award in 2005, the County has continued to enter into contracts with Hunt and Sons, Inc. for cardlock fueling services. This program has been very successful and convenient for the majority of County staff who are required to travel and fuel vehicles in the course of their work.
Hunt and Sons, Inc. continues to offer the same price and terms, however, due to the amount of time that has passed since the last competitive soli...
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