Title
Information Technologies Department recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Amendment II (AT&T Network Integration Change Order Request Form) to Agreement 6380 with AT&T Corporation for Calero Call Accounting and Telecom Expense Management Services, extending the term by 12 months, for a new term expiration date of June 30, 2027, with a cost of $4,011.20 per month; and
2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 6380, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund with partial cost recovery through the Countywide Cost Allocation Plan.
Body
DISCUSSION / BACKGROUND
The Information Technologies (IT) Department implemented VeraSMART Call Accounting Hosted Services in 2013 to manage and optimize telecommunications services and expenses. Calero VeraSMART Telecom Expense Management (TEM) services are currently utilized by the Information Technologies Department to manage telecommunications inventory and to process countywide telecommunications work orders. Chief Administrative Office Central Fiscal staff uses the services to process monthly telecommunications invoices, to distribute telecommunications costs to County departments, and to provide call detail information to County departments.
Since 2018, the County has purchased Calero VeraSMART TEM services through AT&T, using a piggyback agreement with the County of Merced as the lead agency. With Amendment II, IT intends to continue Calero VeraSmart TEM services for an additional 12 month period, through June 30, 2027, using competitively bid County of Merced FOCUS Agreement 2021246. The Board can waive competitive procurement when utilizing a piggyback contract that was competitively procured, so Agreement 6380 with AT&T Corporation for Calero Call Accounting and Telecom Expense Management Services is exempt from competitiv...
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