Title
Information Technologies (IT) Department recommending the Board:
1) Authorize the Purchasing Agent to execute Amendment III to Agreement 485 with Granicus, LLC, for California Public Records Act processing and management software, to transfer the Agreement from County Counsel to IT for future administration purposes;
2) Authorize the Director of IT, or the Assistant Director of IT, to sign any necessary documents to continue perpetual Agreement 485 for Fiscal Year 2024-25, in accordance with the terms of the agreement; and
3) Authorize the Purchasing Agent to execute any necessary future administrative amendments relating to this agreement that do not alter compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The County is required to comply with the California Public Records Act (CPRA) under Government Code Section 7920.000 et seq. The County currently utilizes GovQA software through perpetual contract 485 with Granicus, LLC to facilitate compliance with this code and to streamline the process both for the County and for the public. The applications provided by GovQA capture all requests received via letter, website, fax, or walk-in which is ideal for centralized public records. The features not only benefit the requester but also greatly increase efficiencies within the organization. The system is tailored to comply with State law and allows for archiving, reporting, and tracking. It also has the ability to post completed CPRA requests to the web for searching via the CPRA Public Archive portal. Information can be shared more easily with the public and internal staff can be more involved in the process. The application can be found on the El Dorado County homepage under "Services" as the Records Request.
The Board initially approved perpetual Agreement 485 (previous Agreement #252-S1611) on January 26, 2016. On June 28, 2022, the Board approved Amendment I to the Agreement...
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