Share to Facebook Share to Twitter Bookmark and Share
File #: 16-0008    Version:
Type: Agenda Item Status: Approved
File created: 12/21/2015 In control: Board of Supervisors
On agenda: 1/3/2017 Final action: 1/3/2017
Title: County Counsel recommending the Board approve and authorize the continuation of the current Perpetual Agreement 252-S1611 with WebQA for the 2017 calendar year. FUNDING: General Fund.
Attachments: 1. 2A - Perpetual Agreements 16-17 1-3-17, 2. A - Blue Route Agmt 252-S1611 1-26-16, 3. B - Agreement No. 252-S1611 1-26-16, 4. C - Draft Presentation 1-26-16, 5. Executed Agreement 252-S1611, 6. Public Comment Rcvd 1-25-16 BOS 1-26-16
Related files: 18-0144, 18-0026, 16-1120, 18-1909, 20-0038, 21-0256
Title
County Counsel recommending the Board approve and authorize the continuation of the current Perpetual Agreement 252-S1611 with WebQA for the 2017 calendar year.

FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
County Counsel recommending the Board approve and authorize the continuation of the current Perpetual Agreement 252-S1611 with WebQA for the 2017 calendar year.

County Counsel is bringing this matter before your Board pursuant to requirement of El Dorado County Policy C-17, Procurement Policy, so that you have the opportunity to be made aware of Agreement 252-S1611 which was approved by a prior Board. We have also provided you with information as to the termination requirement of this Agreement. This Agreement is of value to the County, its operation and County Counsel recommends its continued use.

DISCUSSION / BACKGROUND
This service is for the California Public Records Act (Government Code 6250 et seq.) requests service platform that captures all requests received via letter, website, email, fax, or walk-in. The application can be found on our homepage under "Online Services" as the Public Records Act Request. This incudes the ability to post completed California Public Records Act (CPRA) requests to the web for searching via the CPRA Public Archive portal.

The County is subject to the California Public Records Act under Government Code Section 6250 through 6276.48. Access to the applications provided by WebQA, Inc. is ideal for centralized public records. The features not only benefit the requester but also greatly increase efficiencies within the organization. Information can be shared more easily with the public and internal staff can be more involved in the process. The system is tailored to comply with State law and allows for archiving, reporting, and tracking.

ALTERNATIVES
The Board may choose not to approve this perpetual agreement.

OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A

CAO RECOMMENDATION
It is recommended th...

Click here for full text