Title
Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Ordinance Code, Section 3.13.030(a), El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000 that janitorial services are in the public's best interest and the work can be more economically and feasibly performed by an independent contractor than County employees;
2) Authorize the Purchasing Agent to execute Agreement for Services 9603 with Encore One, LLC (doing business as Spencer Building Maintenance) a competitively qualified firm, for a total compensation amount not to exceed $1,706,824.60 and a term of June 15th, 2025, through June 14th, 2028, to provide routine and as-needed janitorial services at specified County buildings; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 9603, excluding term extensions and increases to the total compensation amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The County has contracted with Encore One, LLC, doing business as (dba) Spencer Building Maintenance (Spencer), since 2022 for routine and as-needed janitorial services at several County-operated locations on the West Slope. Agreement for Services 6565 was approved by the Board on June 14, 2022 (Legistar file 22-0783) with a term of July 15, 2025 and a total compensation amount not to exceed $1,400,000.
In the last three years, the County has added the Placerville Jail, West Slope Animal Services, and the lower floor of the Veterans Memorial Building to the list of sites receiving routine janitorial services from Spencer. Because of these additions, on February 25, 2025 (Legistar file 24-1664), the Board approved an increase in compensation in the amount of $25,000 to cover routine services through the contract’s expiration.
On June 27, 2024, Spencer Building Maintenance was formally ...
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