File #: 16-0511    Version:
Type: Agenda Item Status: Approved
File created: 5/5/2016 In control: Board of Supervisors
On agenda: 10/10/2017 Final action: 10/10/2017
Title: Community Development Services, Department of Transportation, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, for the Blair Road at EID Canal - Bridge Replacement Project, Contract PW 15-31111, CIP 77119, P&C 145-C1699; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Highway Bridge Program (99% - Federal), and Regional Surface Transportation Program Exchange Funds (1% - State).
Attachments: 1. 4A - Notice of Acceptance 10-10-17, 2. 4B - Recorder's Form 10-10-17, 3. Executed Notice of Acceptance, 4. 3A - Approved Resolution Route Sheet 3-21-17, 5. 3B - Road Closure Resolution 3-21-17, 6. Executed Resolution 051-2017, 7. 2A - Blair Road Vicinity Map 8-30-16, 8. 2B - Addendum 1 8-30-16, 9. 2C - Bid Summary 8-30-16, 10. 2D - Director's Award Letter 8-30-16, 11. Blue Routing Sheet 8-30-16, 12. Executed Construction Contract 8-30-16, 13. A - Approved Contract Route Sheet 7-19-16, 14. B - DRAFT Contract Documents 7-19-16, 15. C - DRAFT Plan Set 7-19-16, 16. D - Approved Resolution Route Sheet 7-19-16, 17. E - Road Closure Resolution 7-19-16, 18. F - Detour Plan 7-19-16, 19. Executed Resolution 121-2016 (7-19-16), 20. Executed Plans 7-19-16
Title
Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, for the Blair Road at EID Canal - Bridge Replacement Project, Contract PW 15-31111, CIP 77119, P&C 145-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Highway Bridge Program (99% - Federal), and Regional Surface Transportation Program Exchange Funds (1% - State).
Body
DEPARTMENT RECOMMENDATION
Community Development Services (CDS), Department of Transportation (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance (NOA) with Doug Veerkamp General Engineering, for the Blair Road at EID Canal - Bridge Replacement Project (Project), Contract PW 15-31111, Capital Improvement Program (CIP) 77119, P&C 145-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation, after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on August 30, 2016 (Item 21). The roadway was opened to motorists on August 18, 2017. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $1,148,494.66
Contract Item Cost $1,155,433.06
Contract Change Order Cost $ 78,102.62
Total Direct Construction Cost $1,233,535.68
Direct Construction Budget $1,452,000.00

Major Contract Change Orders on the Project dealt with the following:
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