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District Attorney's Office recommending the Board:
1) Approve and authorize the continuation of perpetual Agreement 4038 with Karpel Computer Systems for Case Management System on-going support fees for three more years, through September 29, 2029, in the estimated annual cost of $94,600; and
2) Approve and authorize the Chair to execute Amendment IV to Agreement 4038 with Karpel Computer Systems updating the compensation and license term sections of the agreement.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
In accordance with Board Policy C-17, Section 2.6, departments are required to obtain authorization from the Board of Supervisors, initially, and every three years, to utilize any contract that does not have a stated contract termination date and that exceed the Purchasing Agent’s authority.
Karpel (Case Management) - Contract 4038
On April 23, 2019, with Legistar file 19-0213, the Board approved the replacement of existing case management systems for the District Attorney’s Office and the Public Defender’s Office, moving to a consolidated, single database case management system by Karpel Solutions, which provides a comprehensive, modern system able to meet the business needs of both departments. Via Agreement 4038, the District Attorney’s Office has implemented Prosecutor by Karpel, a case management system that allows statewide data sharing, automated workflow, in-court processing screens, evidence training, case reporting, and 24-hour support.
On June 6, 2023, with Legistar file 23-0842, the Board approved Amendment I to Agreement 4038 to include the following: Records Information Management Software (RIMs) interface retroactive to December 2022 with an annual maintenance cost of $2,000 (implementation fee was waived); eCourts interface retroactive to April 2023 with a one-time implementation fee of $25,000 and an annual maintenance fee of $5,000; JasperSoft Reporting Tool with a one-time implementation fee of $2,000 and an annual...
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