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File #: 11-0492    Version:
Type: Agenda Item Status: Approved
File created: 4/27/2011 In control: Board of Supervisors
On agenda: 2/14/2012 Final action: 2/14/2012
Title: Department of Transportation recommending the Board: 1) Authorize the Chair to sign the Notice of Acceptance with A. Teichert & Son, Inc. dba Teichert Construction for the Contract Overlay - North Shingle Road (4 Miles) Project (CIP No. 72179) in Rescue; and 2) Authorize the Clerk of the Board to release the payment and performance bonds to the surety upon notification from the Department after the one-year guarantee period. (Refer 8/2/11, Item 25) FUNDING: This Project was funded with State Proposition 1B and California Integrated Waste Management Board 2009/2010 Targeted Rubberized Asphalt Concrete Incentive Program Grant Funds. The requested Board action has no associated fiscal impact.
Attachments: 1. A - Approved Contract Routing Sheet, 2. B - Specifications, 3. C - Vicinity Map, 4. 3A - Addendum No 1, 5. 3B - Addendum No 2, 6. 3C - Addendum No 3, 7. 3D - Bid Summary.pdf, 8. 3E - Award of Bid Letter.pdf, 9. 4A - Notice of Acceptance, 10. 4B - Attachment A.pdf, 11. 4C - Recorder's Notice.pdf, 12. Minute Order 2.14.12.pdf
Title
Department of Transportation recommending the Board:
1) Authorize the Chair to sign the Notice of Acceptance with A. Teichert & Son, Inc. dba Teichert Construction for the Contract Overlay - North Shingle Road (4 Miles) Project (CIP No. 72179) in Rescue; and
2) Authorize the Clerk of the Board to release the payment and performance bonds to the surety upon notification from the Department after the one-year guarantee period. (Refer 8/2/11, Item 25)

FUNDING: This Project was funded with State Proposition 1B and California Integrated Waste Management Board 2009/2010 Targeted Rubberized Asphalt Concrete Incentive Program Grant Funds. The requested Board action has no associated fiscal impact.
Body
Reason for Recommendation:
The Contract Overlay - North Shingle Road (4 miles) Project (Project) in the Rescue area of the County of El Dorado was awarded by the Board to A. Teichert & Son, Inc. dba Teichert Construction (Contractor) on August 2, 2011. Construction started on September 12, 2011. Construction was completed on November 13, 2011. Board execution and subsequent recordation of the Notice of Acceptance will allow the Department of Transportation (Department) to issue the proposed final estimate to the Contractor, which begins the Project closeout phase. Recordation of the Notice of Acceptance will also start legal time frames for guarantees, a lien period, return of retention monies and the one-year time frame for releasing the payment and performance bonds to the surety.

The budget for direct construction costs for this Project was $680,000. The original low bid price of this Project was $906,948.95. Additional funding to compensate for the higher than expected bid price was obtained from State Proposition 1B and California Integrated Waste Management Board 2009/2010 Targeted Rubberized Asphalt Concrete Incentive Program Grant Funds. The total estimated direct construction cost of this Project is as follows:
Estimated Construction Contract I...

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