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File #: 12-0586    Version: 1
Type: Agenda Item Status: Approved
File created: 5/7/2012 In control: Board of Supervisors
On agenda: 5/22/2012 Final action: 5/22/2012
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board: 1) Award Bid #12-725-045 for the purchase of Motorola Portable Radios to the low qualified bidders, Delta Wireless of Sacramento, CA. in the amount of $182,924.40, Sandy's Communications of Mission Hills, CA in the amount of $46,920, Pipo Communications, of Pollock Pines, CA in the amount of $12,225 and Day Wireless of Benicia, CA. in the amount of $25,584, (plus applicable sales tax); 2) Authorize the Purchasing Agent to issue multiple purchase orders to same in the total amount of $267,653.40 (plus applicable sales tax) for one time purchases of same following Board approval; and 3) Authorize the Purchasing Agent to issue additional Purchase orders, for the same items, under the same pricing, terms and conditions contained in the bid for up to twelve months on select items (Categories I & IV) and three (3) months on other select items (Categories II, III, IV, VI, VII, VIII) "as needed" during ...
Attachments: 1. A - Bid-Motorola Portable Radios.pdf
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:  
1) Award Bid #12-725-045 for the purchase of Motorola Portable Radios to the low qualified bidders, Delta Wireless of Sacramento, CA. in the amount of $182,924.40, Sandy's Communications of Mission Hills, CA in the amount of $46,920, Pipo Communications, of Pollock Pines, CA in the amount of $12,225 and Day Wireless of Benicia, CA. in the amount of $25,584, (plus applicable sales tax);
2) Authorize the Purchasing Agent to issue multiple purchase orders to same in the total amount of $267,653.40 (plus applicable sales tax) for one time purchases of same following Board approval; and
3) Authorize the Purchasing Agent to issue additional Purchase orders, for the same items, under the same pricing, terms and conditions contained in the bid for up to twelve months on select items (Categories I & IV) and three (3) months on other select items (Categories II, III, IV, VI, VII, VIII) "as needed" during the awarded period as long as funding is available within the requesting department's budget.
 
FUNDING: General fund. (Rural County Funding)
Body
BUDGET SUMMARY:
 
 
Total Estimated Cost
 
$267,653.40
 
 
 
     Funding
 
 
          Budgeted
$540,000.00
 
          New Funding
$
 
          Savings
$
 
          Other
$
 
     Total Funding Available
$540,000.00
 
Change To Net County Cost
 
$0
 
REASON FOR RECOMMENDATION:  At the request of the Sheriff's Department, the Procurement and Contracts division issued an Invitation to Bid for Motorola Portable Radios.  
 
Twenty-nine (29) Bid Notification Letters were mailed, four (4) to local vendors.  Five (5) qualified responses were received, one from a local vendor.  Attached is the bid evaluation spreadsheet for your review.
 
FISCAL IMPACT/CHANGE TO NET COUNTY COST:  Procurement and Contracts has been advised that funding is available within the Sheriff's Department budget.  General Fund - Rural County Fund.
 
ACTION TO BE TAKEN FOLLOWING APPROVAL:  Following Board approval, the Procurement and Contracts division will issue multiple purchase orders in the amount totaling $ $267,653.40 (plus applicable sales tax) to the following vendors, Delta Wireless of Sacramento, CA in the amount of $182,924.40, Sandy's Communications of Mission Hills, CA in the amount of $46,920.00, Pipo Communications in the amount of $12,225.00, and Day Wireless of Benicia, CA in the amount of $25,584.00 plus applicable sales tax.
 
Contact: Sue Hennike, Principle CAO Analyst, Ext 5577