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File #: 10-0765    Version:
Type: Agenda Item Status: Approved
File created: 7/6/2010 In control: Board of Supervisors
On agenda: 6/12/2012 Final action: 6/12/2012
Title: Department of Transportation recommending the Board: 1) Authorize the Chair to sign the Notice of Acceptance with Granite Construction Company for the White Rock Road Widening and Signalization Project (CIP No. 72372) near El Dorado Hills; and 2) Authorize the Acting Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period. FUNDING: This Project was funded with State and Local Partnership Program Grant Funds and Blackstone Pre-Paid Account. The requested Board action has no associated fiscal impact.
Attachments: 1. B-Draft Plans.pdf, 2. C-Draft Specifications.PDF, 3. D-Vicinity Map White Rock Road.pdf, 4. 2A - Co Co Approval, 5. 2B - Final Plans, 6. 2C - Final Specifications, 7. 2D - Addendum No1, 8. 2E - Award of Bid Letter 10-0765.pdf, 9. 2F - Bid Summary 10-0765.pdf, 10. 4A - Notice of Acceptance, 11. 4B - Attachment A, 12. 4C - Recorder's Form, 13. 4D - 10-0765.4D White Rock Windfield Signalizationpdf.pdf
Title
Department of Transportation recommending the Board:
1) Authorize the Chair to sign the Notice of Acceptance with Granite Construction Company for the White Rock Road Widening and Signalization Project (CIP No. 72372) near El Dorado Hills; and
2) Authorize the Acting Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period.

FUNDING: This Project was funded with State and Local Partnership Program Grant Funds and Blackstone Pre-Paid Account. The requested Board action has no associated fiscal impact.
Body
Reason for Recommendation:
The Contract for the White Rock Road Widening and Signalization Project (Project) near El Dorado Hills was approved by the Board on October 5, 2010. The Project was completed on April 3, 2012. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, return of retention monies and the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

The budget for direct construction costs for this Project, as reflected in the Department of Transportation's (Department) 2010 Capital Improvement Program, was $1,000,000. The original low bid price of this Project was $358,358.00. The total estimated direct construction cost of this Project is as follows:

Estimated Construction Contract Item Cost $356,968.00
Estimated Contract Change Orders $341,604.02
Estimated Final Cost of Construction Contract $698,572.02

The final costs listed above are estimates. The Department will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed the Department’s allocated authority will be brought back for Board review and approval in a subsequent agenda item.

Major Contract Change Orders on this Project dealt with adding a traffic signal system at the intersection of White Rock Ro...

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