Share to Facebook Share to Twitter Bookmark and Share
File #: 12-0754    Version: 1
Type: Agenda Item Status: Approved
File created: 6/11/2012 In control: Board of Supervisors
On agenda: 8/14/2012 Final action: 8/14/2012
Title: Child Support Services Department and the Health and Human Services Agency, recommending the Board authorize the Chair to sign Lease Agreement No. 055-L1311 with Carlton Commercial Properties, LLC, to lease 18,600 square feet of space commencing October 1, 2012 and ending July 31, 2023, and a total maximum obligation for the 10 year, 10 month term of the lease totaling $3,839,539 to house Child Support Services, Revenue Recovery and a small division of Health and Human Services staff. The total costs during Fiscal Year 2012/13 will not exceed $220,800 ($1.32 per square foot). FUNDING: State and Federal funding.
Attachments: 1. A - Lease 055-L1311 - 8-14-12.pdf, 2. B - Lease Exhibits A, B & C - 8-14-12.pdf, 3. C - Lease Exhibit E - 8-14-12.pdf, 4. D - Lease Addendum 8-14-12.pdf, 5. E - Janitorial Scope of Services 8-14-12.pdf, 6. F - Lease Exhibit F - 8-14-12.pdf, 7. G - Blue Route - 8-14-12.PDF
Title
Child Support Services Department and the Health and Human Services Agency, recommending the Board authorize the Chair to sign Lease Agreement No. 055-L1311 with Carlton Commercial Properties, LLC, to lease 18,600 square feet of space commencing October 1, 2012 and ending July 31, 2023, and a total maximum obligation for the 10 year, 10 month term of the lease totaling $3,839,539 to house Child Support Services, Revenue Recovery and a small division of Health and Human Services staff. The total costs during Fiscal Year 2012/13 will not exceed $220,800 ($1.32 per square foot).

FUNDING: State and Federal funding.
Body
BUDGET SUMMARY:
FY 2012/13 Total Estimated Cost $220,800

Budgeted………………………… $220,800
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $220,800

Change To Net County Cost…… $0


Fiscal Impact/Change to Net County Cost
None. The Heath and Human Services Agency (HHSA), Department of Child Support Services and Revenue Recovery Division have included funds for their share of the lease costs in the Fiscal Year 2012/13 Recommended Budget.

Summary of Lease Fiscal Terms by fiscal year:
The term of the lease is effective October 1, 2012 through July 31, 2023, as identified in the following chart:
Fiscal Year Annual Cost Cost/Sq. Ft.
2012/13-9 months $220,800 $1.32
2013/14 $307,901 $1.38
2014/15 $313,900 $1.41
2015/16 $320,020 $1.43
2016/17 $356,078 $1.60
2017/18 $363,027 $1.63
2018/19 $370,114 $1.66
2019/20 $377,344 $1.69
2020/21 $384,718 $1.72
2021/22 $392,239 $1.76
2022/23 $399,911 $1.79
2023/24-1 month $33,487 $1.80
Total: $3,839,539

The total cost of the lease over the ten year, ten month term is $3,839,539, which includes janitorial, water/sewer and propane expenses. The lease also includes 8 months of reduced rent (equal to ½ month's rent free), Tenant Improvement allowances totaling $167,400, and approximately $500,000 and $750,0...

Click here for full text