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File #: 12-0274    Version:
Type: Agenda Item Status: Approved
File created: 2/23/2012 In control: Board of Supervisors
On agenda: 11/6/2012 Final action: 11/6/2012
Title: Department of Transportation recommending the Board consider the following: 1) Authorize the Chair to sign the Notice of Acceptance with Don Garcia Excavating and Paving, Inc. for the Echo View 2 Erosion Control Project (PW No. 11-30617, CIP No. 95169) in the Lake Tahoe Basin; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period. FUNDING: United States Forest Service.
Attachments: 1. 3A - Recorders Form 11-6-12, 2. 3B - Attachment A 11-6-12, 3. 3C - Notice of Acceptance 11-6-12, 4. 12-0274 2A - Addendum 1 (5).pdf, 5. 12-0274.2B - Addendum 2.pdf, 6. 12-0274 2C - Bid Summary.pdf, 7. 12-0274 2D - Hard Copy Award Letter.pdf, 8. A - Echo View 2 Approved CRS, 9. B - Echo View 2 Specs, 10. C - Echo View 2 Plans, 11. D - Echo View 2 Vicinity Map
Title
Department of Transportation recommending the Board consider the following:
1) Authorize the Chair to sign the Notice of Acceptance with Don Garcia Excavating and Paving, Inc. for the Echo View 2 Erosion Control Project (PW No. 11-30617, CIP No. 95169) in the Lake Tahoe Basin; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period.
 
FUNDING:  United States Forest Service.
Body
Fiscal Impact/Change to Net County Cost:  
The requested Board action has no associated fiscal impact.
 
Reason for Recommendation:
The Contract for the Echo View 2 Erosion Control Project (Project) in the Lake Tahoe Basin was approved by the Board on June 26, 2012.  The Project was completed on September 10, 2012.  Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period and return of retention monies.  If there are no construction defects or warrantee claims during the one-year guarantee period, the Department will notify the Acting Clerk of the Board to release the Payment and Performance bonds one year after the NOA is recorded.
 
The construction budget for this Project, as reflected in the Department of Transportation's (Department) 2012 Capital Improvement Program, was $250,000.  The total completed construction cost of the Project is listed below:
 
Original Bid Price                        $279,699.40
 
Construction Contract Item Cost            $272,734.00
Contract Change Orders                  $    4,614.30
 
Final Cost of Construction Contract      $277,348.30
 
The Contract Change Orders on this Project dealt with working days contract extension due to utility conflicts and adjusting the unit price for tackifier application.
 
Action(s) to be taken following Board approval:
1. The Chair will sign the Notice of Acceptance.
2. The Acting Clerk of the Board will send the Notice of Acceptance to the Recorder/Clerk's Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to the Department.
3. The Acting Clerk of the Board will release the Payment and Performance Bonds to the Surety upon notification from the Department.
 
Action to be taken by the Department following Board approval
One year after the recordation of the Notice of Acceptance, the Department will verify that all warranty work, if any, has been satisfactorily completed and will notify the Acting Clerk of the Board in writing to release the Bonds.
 
Contact:
Kim Kerr, Interim Director
Department of Transportation
 
Concurrences:
N/A