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File #: 12-1554    Version:
Type: Agenda Item Status: Approved
File created: 12/14/2012 In control: Board of Supervisors
On agenda: 4/23/2013 Final action: 4/23/2013
Title: Health and Human Services Agency recommending the Board, acting as the Governing Board of the El Dorado County Public Housing Authority, authorize the Chair to sign Amendment II to Agreement for Services 210-S1210 with HAPPY Software, Inc. to incorporate annual software support services into the Agreement, revise HAPPY's "Definition of Support," and amend the term to have no stated end date. FUNDING: 100% Federal Funding.
Attachments: 1. 5A - CRS HAPPY Software 210-S1210, A2 4-23-13.pdf, 2. 5B - HAPPY 210-S1210 A2 4-23-13.pdf, 3. Executed Amendment II (210-S1210).PDF, 4. A-CRS HAPPY Software Support Fee, 5. B-PO201306944 HAPPY Software Support Fee, 6. C-Invoice 23570 HAPPY Software Support Fee, 7. D-CRS 210-S1210 HAPPY Software Upgrade, 8. E-210-S1210 HAPPY Software Upgrade
Related files: 20-0595
Title
Health and Human Services Agency recommending the Board, acting as the Governing Board of the El Dorado County Public Housing Authority, authorize the Chair to sign Amendment II to Agreement for Services 210-S1210 with HAPPY Software, Inc. to incorporate annual software support services into the Agreement, revise HAPPY's "Definition of Support," and amend the term to have no stated end date.

FUNDING: 100% Federal Funding.
Body

Fiscal Impact/Change to Net County Cost
None. There is no Net County Cost associated with this agreement. Sufficient appropriations were included in the Agency's FY 2012/13 Budget and costs associated with the agreement will be budgeted in future Fiscal Years.

Background
At the request of the Health and Human Services Agency(HHSA) Public Housing Authority (PHA), and with the approval of County Counsel, on October 19, 2011, the Purchasing Agent signed Agreement 210-S1210 with a total maximum obligation of $21,210 with HAPPY Software for the provision of personnel, services, and equipment necessary to perform data migration, installation, and set-up in addition to training and user license assignments for the upgrade of the existing HAPPY software used by HHSA/PHA.

On August 1 2012, at the request of HHSA/PHA and with concurrence of County Counsel, the Purchasing Agent signed Amendment I to Agreement 210-S1210 with HAPPY Software, thereby increasing the maximum obligation of the agreement to $32,210 and allowing the HHSA/PHA to purchase additional software modules.

On November 8, 2012, at the request of HHSA/PHA and with the approval of County Counsel, the Purchasing Agent signed County Purchase Order PO201306944 in the not-to-exceed amount of $8,536 with HAPPY Software in order to continue receiving annual software maintenance and support for the term of November 1, 2012 through October 31, 2013, thereby resulting in Invoice 23570 from HAPPY Software in the amount of $8,536.

On December 18, 2012, the Board of Supervisor...

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