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File #: 23-1277    Version: 1
Type: Agenda Item Status: Approved
File created: 6/22/2023 In control: Board of Supervisors
On agenda: 8/29/2023 Final action: 8/29/2023
Title: Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of software licensing and support needed by the Public Housing Authority provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Approve and authorize the Chair to sign the first amendment to Agreement for Services 4868 with Happy Software LLC, an MRI Software LLC company, increasing compensation by $10,000 for a new total compensation amount of $143,086, with no change to the term; and 3) Authorize the Purchasing Agent to execute amendments relating to Agreement 4868, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement. FUNDING: 100% Public Housing Authority federal ...
Attachments: 1. A - Approved CRS #4868-A1 MRI Happy Software, 2. B #4868-A1 MRI Happy Software, 3. C - #4868 MRI Happy Software, 4. Executed Agreement 4868 A1
Related files: 20-0595, 17-0631, 12-1554
Title
Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of software licensing and support needed by the Public Housing Authority provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign the first amendment to Agreement for Services 4868 with Happy Software LLC, an MRI Software LLC company, increasing compensation by $10,000 for a new total compensation amount of $143,086, with no change to the term; and
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 4868, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement.

FUNDING: 100% Public Housing Authority federal funds.
Body
DISCUSSION / BACKGROUND:
Public Housing Authority (PHA) requires software to manage client information, appointments, renewals and reporting for the Public Housing Assistance program. Housing and Urban Development provides specifications for the software and only a limited number of vendors provide software in accordance with these specifications. The Public Housing Authority program staff initially selected the HAPPY (Housing Assistance Payments Program Yearly) product approximately fifteen years ago. In 2017 staff reviewed alternative vendors and chose to renew a contract for this product and to move to the cloud-hosted version of the HAPPY Software. In March of 2018 Happy Software was acquired by MRI Software LLC, making MRI one of the top providers in the public housing space. HAPPY Software has a client retention rate near 98 percent historically.

Agreement 4868 with HAPPY Software LLC, an MRI Software LLC company was approved by the Board on September 01, ...

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