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File #: 13-0290    Version: 1
Type: Agenda Item Status: Approved
File created: 3/14/2013 In control: Board of Supervisors
On agenda: 5/7/2013 Final action: 5/7/2013
Title: Chief Administrative Office, Procurement and Contracts Division on behalf of the Community Development Agency's Transportation Division, recommending the Board approve the following: 1) Award Request For Proposal No. 13-405-039 for the purchase of Aviation Fuel and Related Services to the low qualified bidder, EPIC Aviation, LLC of Salem, OR.; and 2) Authorize the Chairman to execute an agreement for services in the amount of $2,260,000 for a five year award period subject to approval and minor revisions by County Counsel and Risk Management. FUNDING: Airport Enterprise Fund.
Attachments: 1. A - Evaluation Summary 5-7-13.pdf, 2. B - Draft Agreement 5-7-13.pdf, 3. C - Exhibit A 5-7-13.pdf, 4. D - Exhibit B 5-7-13.pdf
Related files: 18-0224
Title
Chief Administrative Office, Procurement and Contracts Division on behalf of the Community Development Agency's Transportation Division, recommending the Board approve the following:
1) Award Request For Proposal No. 13-405-039 for the purchase of Aviation Fuel and Related Services to the low qualified bidder, EPIC Aviation, LLC of Salem, OR.; and
2) Authorize the Chairman to execute an agreement for services in the amount of $2,260,000 for a five year award period subject to approval and minor revisions by County Counsel and Risk Management.

FUNDING: Airport Enterprise Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… 2,260,000.00

Funding………………………… 2,260,000.00
Budgeted…………………………
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… 2,260,000.00

Change To Net County Cost…… 0.00

Fiscal Impact/Change to Net County Cost
Procurement and Contracts Division has been advised that funding is available within the Transportation Division's budget.

Reason for Recommendation
At the request of the Transportation Division, the Procurement and Contracts Division issued an Invitation to Bid for Aviation Fuel and Related Services. The aviation fuel and related services consist of the purchase of aviation fuel and services, including, but not limited to, product identification, credit card programs, point of sale and credit card imprinter equipment programs, product integrity programs, training and manuals, self-serve equipment and/or software improvements/updates and other considerations and/or incentives for the Placerville and Georgetown Airports.

Five invitations to bid were mailed; two qualified responses were received. No local vendors provide this service.

An Evaluation Summary is attached for your review.

Your Board is being asked to make findings that it is more economical and feasible to contract out the needed services in accordance with County Ordinance Chapter 3.13 as the Transportation does...

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