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File #: 12-1083    Version:
Type: Agenda Item Status: Approved
File created: 8/20/2012 In control: Board of Supervisors
On agenda: 7/23/2013 Final action: 7/23/2013
Title: Chief Administrative Office, Procurement and Contracts, recommending the Board consider the following: 1) Authorize the Purchasing Agent to extend BP20130148 for an additional twelve month term to expire on September 16, 2014 for the purchase of Polymer Modified Rejuvenating Emulsion to the low qualified bidder, Telfer Oil Company of Martinez, CA ; and 2) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund Discretionary.
Attachments: 1. A - Bid Summary.pdf, 2. B - BP20130148.pdf, 3. C - Ext_Letter.pdf
Title
Chief Administrative Office, Procurement and Contracts, recommending the Board consider the following:
1) Authorize the Purchasing Agent to extend BP20130148 for an additional twelve month term to expire on September 16, 2014 for the purchase of Polymer Modified Rejuvenating Emulsion to the low qualified bidder, Telfer Oil Company of Martinez, CA ; and
2) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: Road Fund Discretionary.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $ 824,000.00

Funding………………………… $ 824,000.00
Budgeted………………………… $ 824,000.00
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $ 824,000.00

Change To Net County Cost…… $ 0.00

Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Community Development Agency - Division of Transportation's budget. Road Fund Discretionary

Reason For Recommendation
At the request of the Community Development Agency - Division of Transportation, the Procurement and Contracts Division issued Invitation to Bid 13-288-008 for the purchase of Polymer Modified Rejuvenating Emulsion. On September 11, 2012, Item #7, the Board of Supervisors awarded bid 13-288-008 to the low qualified bidder Telfer Oil Company of Martinez, CA. in the amount of $270,797.00 for a twelve month period expiring on 09/16/2013. Telfer Oil Company of Martinez, CA. has agreed to extend the Bid with the same pricing, terms and conditions of the original bid.

The original bid included only the West Slope of El Dorado County, at the request of the Community Development Agency, Division of Transportation, the Chief Administrative Office, Procurement and Contracts negotiated the same pricing, terms and conditions of the original bid for the East Slope of...

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