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File #: 13-0920    Version: 1
Type: Agenda Item Status: Approved
File created: 7/22/2013 In control: Board of Supervisors
On agenda: 8/27/2013 Final action: 8/27/2013
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following: 1) Make findings in accordance with Ordinance 3.13.030 that it is more feasible and economical to engage an outside contractor for the provision of routine monitoring, maintenance and repair services and on-call maintenance and emergency repair services for the access control systems at various County-operated facilities than to create new County job classifications and procure and maintain specialized equipment; and 2) Authorize the Purchasing Agent to sign Agreement No. 149-S1411 with Telesonics, Inc. doing business as Sonitrol of Sacramento for a not to exceed amount of $300,000.00 over a three (3) year period subject to minor revision and approval by County Counsel and Risk Management. FUNDING: General and non-General Fund.
Attachments: 1. A - Contract Route-149-S1411.pdf, 2. B - Counsel Memo-149-S1410.pdf, 3. C - Agreement 149-S1411.pdf
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following:
1) Make findings in accordance with Ordinance 3.13.030 that it is more feasible and economical to engage an outside contractor for the provision of routine monitoring, maintenance and repair services and on-call maintenance and emergency repair services for the access control systems at various County-operated facilities than to create new County job classifications and procure and maintain specialized equipment; and
2) Authorize the Purchasing Agent to sign Agreement No. 149-S1411 with Telesonics, Inc. doing business as Sonitrol of Sacramento for a not to exceed amount of $300,000.00 over a three (3) year period subject to minor revision and approval by County Counsel and Risk Management.

FUNDING: General and non-General Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $300,000.00

Budgeted…………………………
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $300,000.00

Change To Net County Cost…… -0-

Fiscal Impact/Change to Net County Cost
Funds are available within each individual requesting department's budget (general and non-general fund).

Background
Most County facilities have access control and intrusion alarm equipment installed. There are monthly fees for maintenance of this equipment and 24/7 monitoring of the intrusion alarms at our facilities. For the past few years several departments have had their own individual agreements for these services. This agreement consolidates all services provided by Sonitrol to the County for these services into one agreement which will be easier to administer. Under this agreement, when new monitoring equipment is added to facilities or equipment is removed, the Contract Administrator can make the necessary changes to the associated monthly service fees by sending written notice to Sonitrol. The agreement will be administered by the Chief Admi...

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