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File #: 11-0005    Version:
Type: Agenda Item Status: Approved
File created: 1/27/2012 In control: Board of Supervisors
On agenda: 8/20/2013 Final action: 8/20/2013
Title: Community Development Agency, Transportation Division, recommending the Board: 1) Authorize the Chair to sign the Notice of Acceptance with C.W. Fox Construction, Inc. for the Wentworth Springs Road at Gerle Creek Bridge Replacement Project, CIP No. 77118; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period. FUNDING: Federal Highway Administration’s Highway Bridge Program (HBP) and Toll Credits Program.
Attachments: 1. 4A - NOA 08-20-13.pdf, 2. 4B - Attachment A 08-20-13.pdf, 3. 4C - Recorders Form 08-20-13.pdf, 4. 4D - Project Update 08-20-13.pdf, 5. 4E - Recorded Notice of Acceptance.pdf, 6. 3A - Addendum No. 1, 7. 3B - Addendum No 2.pdf No. 32.pdf, 8. 3C - Addendum No 3.pdf No. 32.pdf, 9. 3D - Award of Bid Letter.pdf No. 32.pdf, 10. 3E - Bid Summary (1).pdf No. 32.pdf, 11. 3F - JFC Bid Protest Letter.pdf No. 32.pdf, 12. 3G - CW Fox Response to Bid Protest Letter.pdf No. 32.pdf, 13. 3H - Department Response to Protest Letter.pdf, 14. 2A - Approved CRS Bid Docs, 15. 2B - Bid Documents, 16. 2C - Project Plans, 17. 2D - Approved CRS Resolution, 18. 2E - Road Closure Resolution, 19. 2F - Vicinity Map, 20. A - Vicinity Map.pdf, 21. B - Apprvd Blue.pdf, 22. D - Gerle Figure 1 and 2.pdf, 23. Fully executed Resolution 028-2012.pdf
Title
Community Development Agency, Transportation Division, recommending the Board:
1) Authorize the Chair to sign the Notice of Acceptance with C.W. Fox Construction, Inc. for the Wentworth Springs Road at Gerle Creek Bridge Replacement Project, CIP No. 77118; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period.

FUNDING: Federal Highway Administration’s Highway Bridge Program (HBP) and Toll Credits Program.
Body
Reason for Recommendation
The Contract for the Wentworth Springs at Gerle Creek - Bridge Replacement Project (Project) was awarded by the Board to C.W. Fox Construction, Inc. on May 1, 2012. Construction started on June 18, 2012. Construction was suspended from December 2012 to June 2013. Construction was completed on July 12, 2013. Board execution and subsequent recordation of the Notice of Acceptance will allow the Transportation Division to issue the proposed final estimate to the Surety, which begins the Project closeout. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

The budget for direct construction costs for this Project, as reflected in the Transportation's 2012 Capital Improvement Program, was $835,000. The total direct construction costs of the Project are listed below:

Original Bid Price…………………………………………... $ 755,723.01
Estimated Construction Contract Item Cost…………… $ 809,132.55
Estimated Contract Change Orders……………………… $ 10,182.00
Estimated Final Cost of Construction Contract……. $ 819,314.55

The final costs listed above are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviati...

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