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File #: 12-0920    Version:
Type: Agenda Item Status: Approved
File created: 7/16/2012 In control: Board of Supervisors
On agenda: 10/22/2013 Final action: 10/22/2013
Title: Consider final passage (Second Reading) of Ordinance 5001 repealing Chapter 3.12 of Title 3 of the El Dorado County Ordinance Code (Procurement) thereby adding a new Chapter 3.12 of Title 3 to said Code for the revised County Purchasing Ordinance and Procurement Policy. (Cont. 10/8/13, Item 22)
Attachments: 1. 3A - Summary Ordinance Chpt 3.12 10-8-13.pdf, 2. 3B - Full Ordinance Chpt 3.12 10-8-13.pdf, 3. 3C Purchasing Ordinance Markup for BOS 10-8-13.pdf, 4. 3D Policy C-17 Clean for BOS 10-8-13.pdf, 5. 3E Policy C-17 Markup for BOS 10-8-13.pdf, 6. A - Executed Summary Ordinance 4981.pdf, 7. B - Proposed Ordinance with Tracked Changes 8-21-12.pdf, 8. C - C-17 Revision SH 2012 Track Changes 8-21-12.pdf, 9. D - Proof of Publication 12-0920 8-21-12.pdf, 10. E - Executed Ordinance 4981.pdf, 11. 2nd Proof of Publication - att'd 9/27/12, 12. Fully executed Ordinance 5001.pdf
Title
Consider final passage (Second Reading) of Ordinance 5001 repealing Chapter 3.12 of Title 3 of the El Dorado County Ordinance Code (Procurement) thereby adding a new Chapter 3.12 of Title 3 to said Code for the revised County Purchasing Ordinance and Procurement Policy. (Cont. 10/8/13, Item 22)
Body
Fiscal Impact/Change to Net County Cost
None

Background/Reason for Recommendation
The Board of Supervisors adopted the current Purchasing Ordinance and Policy C-17-Procurement in 2006. The policy was further amended in the Spring of 2007 and again in the Fall of 2012. On June 5, 2012, the voters of El Dorado County approved Measure C, which amended Section 602 of the County Charter to allow for the procurement of services costing less than $10,000 without a written contract. The measure requires the Board to adopt an ordinance specifying “alternate procedures” for processing and documenting such purchases. In order to comply with the charter, it is necessary to revise section 3.12.230 of the Purchasing Ordinance and Section 7 of Board of Supervisors Policy C-17. There are also a couple of minor changes related to contract requests and contracts over $100,000 that are detailed below.

The proposed revised ordinance and policy, with changes marked, are attached. The following is a summary of the proposed changes:

1. Ordinance sections 3.12.050, 3.12.140 and 3.12.150; Policy section 5.1.3
These sections have been revised to clarify that the Purchasing Agent may delegate full authority to approve purchases and execute purchase orders, rather than simply delegating signature authority. This reflects the current practice. For purchases within the limits of section 3.12.140, departments are fully responsible for the purchase and there is no Purchasing Agent review or authorization of the purchases before they are made. The definition of services is revised to exclude cable and satellite television and internet services in addtion to phone, refuse, and utili...

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