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File #: 13-0771    Version:
Type: Agenda Item Status: Approved
File created: 6/18/2013 In control: Board of Supervisors
On agenda: 6/10/2014 Final action: 6/10/2014
Title: Health and Human Services Agency recommending the Board consider the following: 1) Approve and authorize the Chair to sign retroactive Agreement 396-F1311 with Solano County for use of the County of El Dorado Psychiatric Health Facility services for a term of September 25, 2011 until both parties agree in writing to terminate, with no maximum obligation; 2) Approve and authorize the Chair to sign retroactive Admission Agreement for Acute Psychiatric Treatment Services (AA-3805) with Solano County to complete the formality of the admission and discharge of Solano County’s client to the El Dorado Psychiatric Health Facility in September 2011; 3) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to Agreement 396-F1311, including amendments thereto and contingent upon approval by County Counsel and Risk Management, which do not affect the term or compensation; and 4) Authorize the Health and Human Services Agency Director, or designee, to exec...
Attachments: 1. A - Approved CRS 396-F1311, 5-20-14, 2. B - 396-F1311, 5-20-14, 3. C - Admission Agreement 3805, 5-20-14, 4. Executed Admission Agreement (BOS 6-10-14), 5. Executed MOU 396-F1311 (BOS 6-10-14)
Title
Health and Human Services Agency recommending the Board consider the following:
1) Approve and authorize the Chair to sign retroactive Agreement 396-F1311 with Solano County for use of the County of El Dorado Psychiatric Health Facility services for a term of September 25, 2011 until both parties agree in writing to terminate, with no maximum obligation;
2) Approve and authorize the Chair to sign retroactive Admission Agreement for Acute Psychiatric Treatment Services (AA-3805) with Solano County to complete the formality of the admission and discharge of Solano County's client to the El Dorado Psychiatric Health Facility in September 2011;
3) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to Agreement 396-F1311, including amendments thereto and contingent upon approval by County Counsel and Risk Management, which do not affect the term or compensation; and
4) Authorize the Health and Human Services Agency Director, or designee, to execute further Admission Agreement for Acute Psychiatric Treatment Services.  (Cont. 5/20/14, Item 26)
 
FUNDING:  Federal and State Funding.
Body
Fiscal Impact/Change to Net County Cost
There is no Net County Cost associated with this revenue-generation fee-for-service Agreement.   
 
Background
In September 2011, a client of Solano County was admitted to the County of El Dorado Psychiatric Health Facility (PHF) for a period of four consecutive days.  After repeated attempts to invoice Solano County (Solano) for these services, Solano informed the Health and Human Services Agency (HHSA) that a service agreement was required to allow payment of invoices (the invoice was $2,600).  As part of the Agreement for services, to meet the Solano County's requirement for advanced service authorization, attached is the "Admission Agreement for Acute Psychiatric Treatment Services," which is to be completed by Solano County and submitted to HHSA upon the admission of any Solano County client to the County PHF.
 
Reason for Recommendation
Approval of this Agreement will establish the appropriate mechanisms to allow Solano County to pay for outstanding invoices for services provided in September 2011 and will become the mechanism for payment by Solano County for any clients admitted to the County of El Dorado ("EDC") PHF in the future.  HHSA is recommending the HHSA Director, or designee, be authorized to sign further "Admission Agreement for Acute Psychiatric Treatment Services" for each admission of Solano County clients for services provided at the EDC PHF under Agreement 396-F1311.
 
Clerk of the Board Follow Up Actions
1)  Clerk of the Board to have the Chair sign two (2) originals of Agreement 396-F1311;
2)  Clerk of the Board to have the Chair sign one (1) original AA-3805; and
3)  Clerk of the Board to return all signed original documents to HHSA Contracts Unit at 3057 Briw Road, Suite A.
 
Contact
Don Ashton, M.P.A., Director
 
Concurrences
County Counsel, Procurement and Contracts, and Risk Management