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Chief Administrative Office, Procurement and Contracts, recommending the Board consider the following:
1) Approve and authorize the Purchasing Agent to increase BP20140966 by $81,000 for a total contract amount of $180,00 for the purchase of Plant Mix Asphalt Concrete on the East Slope of El Dorado County, for a one year term to expire on 05/26/2015 to the low qualified bidder, Tahoe Asphalt of South Lake Tahoe, CA.;
2) Approve and authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and
3) Approve and authorize the Purchasing Agent to extend BP20140966 for one additional 12 month period at the same terms, conditions and pricing, if determined to be in the best interest of the County, as per the bid specifications.
FUNDING: Road Fund Discretionary.
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BUDGET SUMMARY:
Total Estimated Cost…………… $180,000.00
Funding………………………… $180,000.00
Budgeted………………………… $180,000.00
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $180,000.00
Change To Net County Cost…… $ 0.00
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Community Development Agency's budget. Road Fund Discretionary.
Reason For Recommendation
At the request of the Community Development Agency, the Procurement and Contracts Division issued Invitation to Bid #14-288-076 for the purchase of Plant Mix Asphalt Concrete for the East Slope of El Dorado County for the maintenance and repair of county roads on the East Slope of El Dorado County. Twenty invitations to bid were mailed, two to local vendors, two qualified responses were received, one from a local vendor. A spreadsheet is attached for your review.
On 05/27/2014, the Purchasing Agent awarded bid #14-288-076 to the low qualified bidder Tahoe Asphalt of South Lake Tahoe, C...
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