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File #: 13-0271    Version:
Type: Agenda Item Status: Approved
File created: 3/8/2013 In control: Board of Supervisors
On agenda: 9/16/2014 Final action: 9/16/2014
Title: Chief Administrative Office, Parks Division, recommending the Board approve and authorize the Purchasing Agent to sign Amendment II to Agreement for Services 545-S1311 with Moore, Iacofano & Goltsman, Incorporated, pending review and approval by County Counsel and Risk Management, adding additional services to include hosting an evening public meeting and a joint work session with the City of South Lake Tahoe and the County of El Dorado for presentation and approval of a Parks, Trails and Recreation Master Plan. Compensation for Services will be amended to increase the not to exceed amount from $135,000.00 to $140,700.00. Funding: General Fund.
Attachments: 1. 3A - Amend II, 545-S1311 9-16-14, 2. 2A - Blue Route, Amd I, 545-S1311 7-29-14, 3. 2B - Amend I, Agmt 545-S1311 7-29-14, 4. 2C - Agmt 545-S1311 7-29-14, 5. A - RFP13-918-033
Title
Chief Administrative Office, Parks Division, recommending the Board approve and authorize the Purchasing Agent to sign Amendment II to Agreement for Services 545-S1311 with Moore, Iacofano & Goltsman, Incorporated, pending review and approval by County Counsel and Risk Management, adding additional services to include hosting an evening public meeting and a joint work session with the City of South Lake Tahoe and the County of El Dorado for presentation and approval of a Parks, Trails and Recreation Master Plan.  Compensation for Services will be amended to increase the not to exceed amount from $135,000.00 to $140,700.00.
 
Funding: General Fund.
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$140,700
 
 
Funding…………………………
 
Budgeted…………………………
$72,850
New Funding…………………….
 
Savings…………………………
 
Other……………………………
$77,850
Total Funding Available…………
$140,700
 
 
Change To Net County Cost……
$0
Fiscal Impact/Change to Net County Cost
This amendment will increase the contract by $5,700 which will be split equally with the City of South Lake Tahoe and County of El Dorado.  The County portion of $2,850.00 will be absorbed in the Parks Division's budget.
 
Reason for Recommendation  
In April of 2013, the County of El Dorado and the CIty of South Lake Tahoe, jointly, entered into an agreement with Moore, Iacofano & Goltsman, Incorporated (MIG) to prepare a comprehensive Parks, Trails, and Recreation Master Plan for the eastern slope of El Dorado County, also known as the community of South Lake Tahoe, California.  MIG met with the community, major stakeholders and focus groups to identify the needs of the community.  Based on the information gathered from these meetings, MIG has prepared a Draft Parks, Trails and Recreation Master Plan which is in the public comment period.  
 
The City of South Lake Tahoe and County staff incurred delays in obtaining the information required by the consultant and for this reason the consultant shifted the schedule and the plan could not be completed as originally proposed.  It was agreed that all parties preferred correct information and to not rush the process.  Therefore, staff requested that the term of Agreement 545-S1311 be amended to extend to November 1, 2014. Amendment I to this agreement was approved by the Board of Supervisors on July 29, 2014, (Legistar item #13-0271 Version 2).
 
With the draft South Lake Tahoe Parks, Trails and Recreation Master Plan in the public review process it has been determined that the City of South Lake Tahoe and County staff would like the Consultant to make a presentation of the plan at a public open house, and at a joint meeting of the South Lake Tahoe City Council and County Board of Supervisors.  The Consultant provided cost estimates for both presentations, totaling $5,700.00.  The City of South Lake Tahoe and the County will share the costs of these two presentations, with the County's portion totaling  $2,850.00.  The Parks Division has budgeted adequate appropriations for these services in FY2014-15.  Approval of Amendment II of Agreement 545-S1311 is pending Counsel Counsel and Risk Management review and approval.
 
 
Action to be taken following Board approval
Following Board approval, the Purchasing Agent with sign Amendment II to Agreement 545-S1311 and the Parks Division will forward signed copies of amendment to MIG and the City of Lake Tahoe.
 
Contact
Vickie Sanders 621-7538