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File #: 14-0242    Version:
Type: Agenda Item Status: Approved
File created: 2/5/2014 In control: Board of Supervisors
On agenda: 12/9/2014 Final action: 12/9/2014
Title: Chief Administration Office, Parks Division, providing an update to the Board that the request for the closure of the El Dorado Trail for the Sugarloaf Stampede Run, to be held on Saturday April 18, 2015, has been withdrawn. (Related to Item 11)
Attachments: 1. 3A - Email to withdraw request 12-9-14, 2. 2A - BOS Resolution Trail Closure 11-4-14, 3. 2B - Permit App, Map, Ins 11-04-14, 4. A - BOS Resolution Trail Closure request.doc 2-25-14, 5. B - Permit App, Maps, Ins.pdf, 6. Executed Resolution 14-2014.pdf
Title
Chief Administration Office, Parks Division, providing an update to the Board that the request for the closure of the El Dorado Trail  for the Sugarloaf Stampede Run, to be held on Saturday April 18, 2015, has been withdrawn. (Related to Item 11)
Body
Fiscal Impact/Change to Net County Cost
The requested Board action has no associated fiscal impact or Net County Cost
Background
It has been determined that the trail will not need to be closed for this event.  The City of Placerville and El Dorado County, Parks Division will develop policies and procedures for large events on county trails. The "Sugarloaf Stampede Run" is a three course length event, 5K, 10K and 10 mile, sponsored by the Sugarloaf Station Foundation as a fundraiser for the Sugarloaf Fine Arts Camp Foundation.  The run will begin on a section of the trail at Schnell School Road and continue to Halcon Road in Camino Heights.  A permit will be secured with the City of Placerville for the portion of the trail from Schnell School Road to Jacquier Road.  Flaggers will be located at each intersection, including intersection roads along the trail.  Additional volunteers will be located along the trail route and water stations will be located at three locations as well along the route.  The Sugarloaf Station Foundation will promote and facilitate the run, which will be held on Saturday, April 18, 2015 between 6:00 a.m. and 1:00 p.m.
 
Reason for Recommendation
The City of Placerville and El Dorado County, Parks Division will develop policies and procedures for large events on county trails.  The Parks Division is recommending Board approve the closure of the trail to provide safety for participants, volunteers and spectators along the course, and to assist in the success of this community event.  
 
Contact
Vickie Sanders x7538
Concurrences
Risk Management