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File #: 14-0681    Version:
Type: Agenda Item Status: Approved
File created: 5/7/2014 In control: Board of Supervisors
On agenda: 1/27/2015 Final action: 1/27/2015
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Thomas Haen Company, Inc. for the CSA 5 Upper Area Erosion Control Project, PW 13-30701, CIP No. 95196, P&C No. 057-C1599; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: California Tahoe Conservancy Grant Funds. (100%)
Attachments: 1. 3A - Notice of Acceptance 1-27-15, 2. 3B - Attachment A 1-27-15, 3. 3C - Recorders Form 1-27-15, 4. Recorded Notice 1-27-15 item 14.pdf, 5. 2A - Addendum No 1 8-12-14, 6. 2B - Bid Summary 8-12-14, 7. 2C - Request to Award 8-12-14, 8. Executed Agreement 8-12-14 item 10.pdf, 9. A - Approved CRS 7-15-14, 10. B - Contract Documents 7-15-14, 11. C - Plans 7-15-14, 12. D - Vicinity Map 7-15-14
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Thomas Haen Company, Inc. for the CSA 5 Upper Area Erosion Control Project, PW 13-30701, CIP No. 95196, P&C No. 057-C1599; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period.

FUNDING: California Tahoe Conservancy Grant Funds. (100%)
Body
Fiscal Impact/Change to Net County Cost
There is no Fiscal Impact or change to Net County Cost associaed with the requested Board action.

Reason for Recommendation
The contract for the CSA 5 Upper Area Erosion Control Project (Project) was approved by the Board on August 12, 2014. The Project was completed on October 9, 2014. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

The budget for direct construction costs for this Project, as reflected in the Community Development Agency, Transportation Division's (Transportation) 2014 Capital Improvement Program, was $245,000. The estimated total direct construction costs of the Project are listed below:

Original Bid Price…………………………………. $ 186,000.00
Construction Contract Item Cost ……………. $ 186,341.00
Contract Change Orders……………………..... $ 12,985.09
Total Cost of Construction Contract………… $ 199,326.09

The final costs listed above are estimates. Any significant deviations from the estimates above that exceed Transportation's allocated authority will be brought back for Board review and approval in a subsequent agenda item.

Clerk of the Board Follow Up Actions
1) The Clerk of the Board will obtain...

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