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File #: 14-1196    Version:
Type: Agenda Item Status: Approved
File created: In control: Board of Supervisors
On agenda: 3/10/2015 Final action: 3/10/2015
Title: Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Contract Change Order 1.1 with Thomas Haen Company, Inc. in the amount of $3,655.13 to perform additional work related to erosion control for the Forest View Water Quality Project, CIP No. 95195, Purchasing Contract No. 059-C1575. FUNDING: California Tahoe Conservancy Site Improvement Grant and Tahoe Regional Planning Agency/Water Quality Funds.
Attachments: 1. 2A - Forest View CCO 1.1 03-10-15, 2. Executed Change Order 3-10-15 item 9.pdf, 3. A - MoFlat CCOs 11-13-14, 4. D - Forest View Water Quality CCOs 11-13-14, 5. B - Silver Springs CCOs 11-13-14, 6. C - Golden Bear CCOs 11-13-14, 7. E - Revised Transmittal Memo Example 11-13-14, 8. F - CCOs for Ratification (All Projects) 11-13-14, 9. Public Comment Rcvd 11-13-14 BOS 11-13-14, 10. Contract Change Orders 11-13-14 item 7.pdf, 11. Executed Contract Change Order - Silver Springs (BOS 11-13-14)
Title
Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Contract Change Order 1.1 with Thomas Haen Company, Inc. in the amount of $3,655.13 to perform additional work related to erosion control for the Forest View Water Quality Project, CIP No. 95195, Purchasing Contract No. 059-C1575.

FUNDING: California Tahoe Conservancy Site Improvement Grant and Tahoe Regional Planning Agency/Water Quality Funds.
Body
Fiscal Impact/Change to Net County Cost
There is no Fiscal Impact or change to Net County Cost associated with the proposed Board action. There is adequate funding in the project’s previously approved budget to fund the contract change order being proposed for ratification.

Background
On July 24, 2012, the El Dorado County Board of Supervisors (Board) adopted Resolution 102-2012. This resolution authorized the Chief Administrative Officer, the Purchasing Agent, and the Directors of Transportation, Environmental Management, and General Services to execute individual contract change orders (CCOs) up to the limits set forth in the Public Contract Code. In addition, Resolution 102-2012 stated that the cumulative total of all CCOs on an individual contract could not exceed 10% of the original contract value without Board approval, in accordance with the California Public Contract Code Section 20137.

Reason for Recommendation
In order to achieve compliance with Resolution 102-2012 and the Public Contract Code, the Community Development Agency, Transportation Division (Transportation) recommends that the Board approve and authorize the Chair to sign CCO 1.1 on the Forest View Water Quality Project.

Contract Change Order 1.1
In September 2014, staff from Transportation presented the original scope of CCO 1 to the contractor and negotiated a price of $30,000 for the work described by CCO 1. During construction, Transportation staff provided verbal direction to the contractor to perform addit...

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