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File #: 15-0360    Version: 1
Type: Agenda Item Status: Approved
File created: 3/13/2015 In control: Board of Supervisors
On agenda: 3/31/2015 Final action: 3/31/2015
Title: Chief Administrative Office, Procurement and Contracts on behalf of Information Technologies, recommending the Board consider the following: 1) Approve and award Bid No. 15-204-038 for the purchase of server and network equipment of Dell Engineered Solutions for VMware EVO: Rail to the low qualified bidder, Sterling Computers Corporation of Dakota Dunes, SD; and 2) Approve and authorize the Purchasing Agent to issue a purchase order in the amount of $127,035.00 (plus applicable sales tax) for a one-time purchase following Board approval. FUNDING: Accumulative Capital Outlay Fund.
Attachments: 1. A - 15-204-038 Dell Engineered Solutions for VMware EVO- Rail 3-31-15, 2. B - 15-204-038 (Sterling Computers - Sole Qualified Response) 3-31-15
Title
Chief Administrative Office, Procurement and Contracts on behalf of Information Technologies, recommending the Board consider the following:
1) Approve and award Bid No. 15-204-038 for the purchase of server and network equipment of Dell Engineered Solutions for VMware EVO: Rail to the low qualified bidder, Sterling Computers Corporation of Dakota Dunes, SD; and
2) Approve and authorize the Purchasing Agent to issue a purchase order in the amount of $127,035.00 (plus applicable sales tax) for a one-time purchase following Board approval.
 
FUNDING: Accumulative Capital Outlay Fund.      
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
127,035.00
 
 
Budget - Current FY……………
127,.035.00
Budget - Future FY………………
 
 
 
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
127,035.00
 
 
Change To Net County Cost……
0.00
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Accumulative Capital Outlay Fund and Workplan budget.
 
Reason for Recommendation  
At the request of Information Technologies, the Procurement and Contracts division issued an Invitation to Bid for Dell Engineered Solutions for VMware EVO:Rail.   The VMware EVO: Rail is for server and network equipment for the development of the South Lake Tahoe data center to be used as a disaster recovery/business continuity site, needed to reduce the risk of service outage and data loss in the event of compromise to the Placerville data center operations.
 
Sixty-five (65) Bid Notifcation Letters were mailed, five (5) to local vendors.  One qualified response was received, none from local vendors.
 
Clerk of the Board Follow Up Actions
Following Board approval, the Procurement and Contracts division will issue a purchase order in the amount of $127,035.00, (plus applicable sales tax) to Sterling Computers, of Dakota Dunes, SD.
 
Contact
Eric van Leeuwen, Ext 5834