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File #: 12-1575    Version:
Type: Agenda Item Status: Approved
File created: 12/26/2012 In control: Board of Supervisors
On agenda: 8/11/2015 Final action: 8/11/2015
Title: Health and Human Services Agency (HHSA) recommending the Board consider the following: 1) Approve and authorize the Chair to sign Agreement for Services 012-S1611 with Pro-Line Cleaning Services, Inc. for the provision of selected janitorial services for the HHSA Placerville offices located at 3047 Briw Road and 3057 Briw Road, for the term September 1, 2015 through August 31, 2018, with a maximum obligation of $186,840 for the term of the Agreement; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 012-S1611, including amendments thereto which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State Funding.
Attachments: 1. 2A - 012-S1611, approved Contract Routing Sheet, 08-11-2015, 2. 2B - 012-S1611, Pro-Line Agreement, 08-11-2015.pdf, 3. Executed Agreement for Services 012-S1611, 4. A-Approved CRS Pro-Line Cleaning Services, Inc. 1-15-13, 5. B 243-S1311 1-15-13, 6. Executed Agreement 243-S1311
Related files: 18-1262
Title
Health and Human Services Agency (HHSA) recommending the Board consider the following:
1) Approve and authorize the Chair to sign Agreement for Services 012-S1611 with Pro-Line Cleaning Services, Inc. for the provision of selected janitorial services for the HHSA Placerville offices located at 3047 Briw Road and 3057 Briw Road, for the term September 1, 2015 through August 31, 2018, with a maximum obligation of $186,840 for the term of the Agreement; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 012-S1611, including amendments thereto which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: Federal and State Funding.
Body
DEPARTMENT RECOMMENDATION:
Health and Human Services Agency (HHSA) recommending approval of Agreement for Services 012-S1611 with Pro-Line Cleaning Services, Inc. for the provision of selected janitorial services for the HHSA Placerville offices located at 3047 Briw Road and 3057 Briw Road, for the term September 1, 2015 through August 31, 2018, with a maximum obligation of $186,840 for the term of the Agreement.

DISCUSSION / BACKGROUND:
HHSA is located in two (2) adjacent leased buildings in Placerville that are not maintained by County janitorial staff, necessitating an agreement with an outside vendor for these services. HHSA has maintained a contractual relationship with Pro-Line since 2007 for janitorial services at the two buildings located at 3057 and 3047 Briw Road, with satisfactory performance during that time. The most recent Agreements for services at these two locations are 243-S1311 (File ID 12-1575, Item 10) and 101-S1210 (File ID 11-0862, Item 26).

To ensure consistency and efficiency, services at the two adjacent locations are being combined into the recommended Agreement 012-S1611. This Agreement was developed and processed in compliance with Board...

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