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File #: 12-0774    Version:
Type: Agenda Item Status: Approved
File created: 6/14/2012 In control: Board of Supervisors
On agenda: 8/11/2015 Final action: 8/11/2015
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Master Construction Responsibility and Reimbursement Agreement between the County of El Dorado and the El Dorado Irrigation District, for a term of five (5) years from the date of Agreement execution, for use on projects with estimated reimbursement expenses less than $100,000 each; and 2) Authorize the Transportation Division Director to sign the companion Caltrans approved Utility Agreements with El Dorado Irrigation District, in compliance with the above Master Agreement, as necessary to comply with State or Federal requirements. FUNDING: Various Capital Improvement Program funding sources that fund Community Development Agency’s projects.
Attachments: 1. 2A - App CRS 8-11-15, 2. 2B - EID Master Agreement 8-11-15, 3. Executed EID Master Agreement (8-11-15), 4. A - DOT-EID Master Agmt CRS 6-26-12, 5. B - DOT-EID Master Agreement FINAL 6-26-12
Related files: 19-0507, 20-0856
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Master Construction Responsibility and Reimbursement Agreement between the County of El Dorado and the El Dorado Irrigation District, for a term of five (5) years from the date of Agreement execution, for use on projects with estimated reimbursement expenses less than $100,000 each; and
2) Authorize the Transportation Division Director to sign the companion Caltrans approved Utility Agreements with El Dorado Irrigation District, in compliance with the above Master Agreement, as necessary to comply with State or Federal requirements.

FUNDING: Various Capital Improvement Program funding sources that fund Community Development Agency’s projects.
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation) recommending the Board approve this Master Agreement with the El Dorado Irrigation District.

DISCUSSION / BACKGROUND
The County of El Dorado (County) and the El Dorado Irrigation District (EID) frequently perform roadway and utility improvements which impact one another’s facilities. In these instances, coordination is necessary, and the costs of design, construction, and inspection are frequently a shared responsibility. On June 26, 2012 the County and EID entered into a Master Construction Responsibility and Reimbursement Agreement (Master Agreement), under certain circumstances, to facilitate the inclusion of improvement to either entity’s roadway or utility facility within the scope of the other entity’s improvements in an efficient and cost-effective manner. The Master Agreement applied to projects that both County and EID agree are limited in scope and complexity, and estimated not to exceed $100,000 in reimbursement cost.

Subsequent to the execution of this Master Agreement, Transportation and EID staff has utilized this agreement on several projects, agreei...

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