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File #: 15-0276    Version:
Type: Agenda Item Status: Approved
File created: 2/25/2015 In control: Board of Supervisors
On agenda: 8/25/2015 Final action: 8/25/2015
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Delta Construction Company, Inc. for the Gold Hill Overlay Project, CIP No. 72119, Agreement No. 14-31086, P&C No. 362-C1599; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period. FUNDING: Tribe Funding. (No Federal Funds)
Attachments: 1. 3A - Notice of Acceptance 8-25-15, 2. 3B - Attachment A 8-25-15, 3. 3C - Recorders Form 8-25-15, 4. Recorded Notice of Acceptance 8-25-15, 5. 2A - Addendum No. 1 6-2-15, 6. 2B - Addendum No. 2 6-2-15, 7. 2C - Bid Summary 6-2-15, 8. 2D - Award of Bid 06-02-15, 9. Executed Contract Gold Hill Overlay 6-2-15 item 21.pdf, 10. Public Comment Rcvd 6-2-15 BOS 6-2-15, 11. A - Approved CRS 4-14-15, 12. B - Approved RSS 4-14-15, 13. C - Gold Hill Road Closure Resolution 4-14-15, 14. D - Contract Docs 4-14-15, 15. E - Vicinity Map 4-14-15, 16. Executed Resolution 058-2015 4-14-15 item 21.pdf
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Delta Construction Company, Inc. for the Gold Hill Overlay Project, CIP No. 72119, Agreement No. 14-31086, P&C No. 362-C1599; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period.

FUNDING: Tribe Funding. (No Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Delta Construction Company, Inc. for the Gold Hill Overlay Project, CIP No. 72119, Agreement No. 14-31086, P&C No. 362-C1599; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Gold Hill Overlay Project was approved by the Board on June 2, 2015 (Item No. 21). Construction was substantially completed on June 30, 2015. Recordation of the Notice of Acceptance will start legal times for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 336,000
Contract Item Cost $ 348,773
Contract Change Order Cost $ 21,225
Total Direct Construction Cost $ 369,998
Direct Construction Budget $ 570,000

The costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above t...

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