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File #: 15-1162    Version: 1
Type: Agenda Item Status: Approved
File created: 9/29/2015 In control: Board of Supervisors
On agenda: 10/20/2015 Final action: 10/20/2015
Title: Clerk of the Board recommending the Board accept a donation from the El Dorado County Office of Education for two (2) Tricaster Pro audio/video support units with a valuation of $500 each for use during off-site Board meetings and to serve as a back up to devices currently in use. FUNDING: N/A - Donation.
Attachments: 1. A - EDCOE Donation Materials 10-20-15
Title
Clerk of the Board recommending the Board accept a donation from the El Dorado County Office of Education for two (2) Tricaster Pro audio/video support units with a valuation of $500 each for use during off-site Board meetings and to serve as a back up to devices currently in use.

FUNDING: N/A - Donation.
Body
DEPARTMENT RECOMMENDATION
The Clerk recommends approval of the donation of these units as key elements for audio/video support during off site Board meetings.

DISCUSSION / BACKGROUND
In previous meetings, the Board has indicated their interest in holding their regular meetings at various locations throughout the county. Over the years, there has been little or no funding allocated for the purchase of equipment to enable professional quality audio and video outside the Board meeting room. According to documentation provided by the El Dorado County Office of Education (EDCOE) these units were purchased in 2009 for approximately $7,000 each and are currently valued at $500 each. Staff is informed both units are in working order, however the units do not carry any warranty and we believe they are no longer supported by the manufacturer.

It is important to note that these units do not constitute the full range of equipment necessary for off-site professional level audio/video capabilities, but they do represent the most expensive items and should suffice for temporary or sporadic use. The department will continue to work with our video technician on the purchase of additional equipment as allocated funding permits.

ALTERNATIVES
The Board may choose not to accept the donation.

OTHER DEPARTMENT / AGENCY INVOLVEMENT
El Dorado County Office of Education (EDCOE)

CAO RECOMMENDATION
[This section is completed by the CAO's Office. This section is required]

FINANCIAL IMPACT
There is no financial impact with accepting this donation.

CLERK OF THE BOARD FOLLOW UP ACTIONS
Upon Board approval, the Clerk's office will notify EDCOE of the acceptance and ...

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