Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Tim Paxin’s Pacific Excavation, Inc. for the Green Valley Road Traffic Signal Interconnect Project, Contract PW 14-31065, CIP 73151, P&C 017-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period.
FUNDING: Highway Safety Improvement Program (86%) and Regional Surface Transportation Program Match Funds - Caltrans (14%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Tim Paxin’s Pacific Excavation, Inc. for the Green Valley Road Traffic Signal Interconnect Project (Project), Contract No. PW 14-31065, CIP No. 73151, P&C No. 017-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on July 21, 2015, item number 11. Construction was substantially completed on November 20, 2015. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
|
Original Bid Price |
$ 172,582.57 |
|
Contract Item Cost |
$ 171,926.93 |
|
Contract Change Order Cost |
$ 13,674.02 |
|
Total Direct Construction Cost |
$ 185,600.95 |
|
Direct Construction Budget |
$ 192,700.00 |
The contract change order cost includes supplemental items.
Major Contract Change Orders on the Project dealt with the following:
• Decreasing the number of pull boxes, revising the location of the Pedestrian Push Button, and revising the location of signal pole E.
• Replacing existing signal pole “b” and two pull boxes due to a vehicle accident.
• Adding two regulatory signs to the Project.
The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve department recommendations.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. Funding for the Project is budgeted in the adopted 2015 Capital Improvement Program and is provided by the Highway Safety Improvement Program and Regional Surface Transportation Program Match Funds - Caltrans. The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the Notice of Acceptance.
2) The Clerk of the Board will send one (1) executed original of the Notice of Acceptance to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to Matt Smeltzer, CDA Transportation, Fairlane Engineering.
3) One year after the recordation of the Notice of Acceptance, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Public Infrastructure
CONTACT
Matthew Smeltzer, Deputy Director, Engineering
Community Development Agency, Transportation Division