County of El Dorado - File #: 14-0206

• File #: 14-0206
• Version: 3
• Type: Agenda Item
• Status: Approved
• File created: 1/24/2014
• In control: Board of Supervisors
• On agenda: 6/14/2016
• Final action: 6/14/2016
• Title: Health and Human Services Agency, recommending the Board: 1) Approve and authorize the Chair to sign Amendment 1 to correct the date of termination of two (2) prior agreements in the fourth recital in Agreement for Services 188-S1610 with New Connections Communication Services, Inc. This Amendment I to the current Agreement 188-S1610 changes neither the term of April 20, 2016 through April 19, 2019, nor the maximum contractual obligation of $125,000 in the current Agreement, but rather corrects the termination dates of two prior Agreements with this Contractor to coincide with the start date of the current Agreement 188-S1610; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 188-S1610, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal Funds, State Realignment Funds, and General Fund.
• Related files: 20-0247, 19-0318, 20-0546

Date	Ver.	Action By	Action	Result
6/14/2016	3	Board of Supervisors	Approved	Pass
4/5/2016	2	Board of Supervisors	Approved	Pass
2/25/2014	1	Board of Supervisors	Approved	Pass

Title
Health and Human Services Agency, recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to correct the date of termination of two (2) prior agreements in the fourth recital in Agreement for Services 188-S1610 with New Connections Communication Services, Inc. This Amendment I to the current Agreement 188-S1610 changes neither the term of April 20, 2016 through April 19, 2019, nor the maximum contractual obligation of $125,000 in the current Agreement, but rather corrects the termination dates of two prior Agreements with this Contractor to coincide with the start date of the current Agreement 188-S1610; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 188-S1610, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: Federal Funds, State Realignment Funds, and General Fund.
Body
DEPARTMENT RECOMMENDATION:
Health and Human Services Agency’s (HHSA) Social Services Division, Community Services Division, and Mental Health Division are all mandated to provide 24-hour telephone answering and transferring telephone call services under various Welfare and Institutions Code.

HHSA is recommending the Board approve Amendment 1 to Agreement 188-S1610 with New Connections Communication Services, Inc., correcting the date of termination in the fourth recital to ensure termination of the two current agreements coincide with the beginning term of Agreement 188-S1610. This will ensure no lapse in coverage and allow HHSA to process invoices for the time from April 5, 2016 through April 20, 2016.

Prior to the development of the original Agreement 188-S1610, HHSA determined, in accordance with County Ordinance Section 3.13.030, it is more economical and feasible to engage an independent contractor for telephone exchange services. In addition, HHSA also complied...