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File #: 16-0548    Version: 1
Type: Agenda Item Status: Approved
File created: 5/13/2016 In control: Board of Supervisors
On agenda: 6/14/2016 Final action: 6/14/2016
Title: County Counsel recommending the Board: 1) Approve Agreement 059-01711 with West, A Thomson Reuters Business, for access to On-Line Legal Publications/Research; 2) Ratify Michael J. Ciccozzi's signature on said agreement; and 3) Authorize the Chair to execute the agreement, which shall be effective July 1, 2016 - June 30, 2019. The total estimated cost for the three year period is $100,760. FUNDING: General Fund.
Attachments: 1. A - West Agreement 059-01711 6-14-16, 2. Executed Agreement 059-01711
Related files: 19-0821

Title

County Counsel recommending the Board:

1) Approve Agreement 059-01711 with West, A Thomson Reuters Business, for access to On-Line Legal Publications/Research;

2) Ratify Michael J. Ciccozzi's signature on said agreement; and

3) Authorize the Chair to execute the agreement, which shall be effective July 1, 2016 - June 30, 2019.  The total estimated cost for the three year period is $100,760.

 

FUNDING: General Fund.

Body

DEPARTMENT RECOMMENDATION

County Counsel recommends the Board of Supervisors approve the submitted agreement for on-line legal publications/research with West, A Thomson Reuters Business, in an amount not to exceed $100,760.

 

DISCUSSION / BACKGROUND

West provides on-line legal data bases which contain a variety of legal publications, treatises, legal resources and case law.  County Counsel has been using comparable services either through West or Lexis Nexis since the late 1980's.  This agreement is a three year term, which will realize the greatest long term savings in both on-line research and print publications.  With the three year agreement West will reduce the monthly fee by 17%, for a savings of $546 per month, as indicated in the agreement, in addition to reducing much of the Department's print publications by 48%, for a savings of $13,658 per year.

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION

Recommend approval of the item.

 

FINANCIAL IMPACT

The cost of Agreement 059-01711 is $31,962 for Fiscal Year 2016-17.  The cost will be offset by a reduction in sub-object 4265, legal publications, for additional print discounts and for discontinuation of print titles no longer received.  The service will have a 5% increase in Fiscal Years 2017-18 and 2018-19.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Please forward a signed copy of Agreement 059-01711, to the Department for further processing.

 

STRATEGIC PLAN COMPONENT

 

 

CONTACT

Michael  J. Ciccozzi, County Counsel