File #: 10-0130    Version:
Type: Agenda Item Status: Approved
File created: In control: Board of Supervisors
On agenda: 7/19/2016 Final action: 7/19/2016
Title: El Dorado County Air Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors: 1) Award the following school bus replacement projects: a) Black Oak Mine Union School District for $293,400; b) Buckeye Union School District for $140,000; c) Mother Lode Union School District for $139,732; d) Placerville Union School District for $133,556; e) El Dorado Union High School District for $137,425; and 2) Authorize the Air Pollution Control Officer to execute agreements, related documents and any amendments to the funding agreements, contingent upon approval by County Counsel and Risk Management, which do not increase the funding amounts in excess of the awards. FUNDING: AQMD AB923 Special Revenue Fund. (No Federal Funding)
Attachments: 1. 7A - AB923 RFP FY 16-17 School Bus Replacement 7-19-16, 2. 7B - AB 923 FY 16-17 Rankings - Attach B 7-19-16, 3. 6A - 138-F1411 Lake Tahoe Unified School District Agreement Amendment Blue Route 11-10-15, 4. 6B - 138-F1411 Lake Tahoe Unified School District Agreement Amendment 11-10-15, 5. 6C - 140-F1411 Rescue Union School District Agreement Amendment Blue Route 11-10-15, 6. 6D - 140-F1411 Rescue Union School District Agreement Amendment 11-10-15, 7. 6E - 510-F1411 Buckeye Union School District Agreement Amendment Blue Route 11-10-15, 8. 6F - 510-F1411 Buckeye Union School District Agreement Amendment 11-10-15, 9. Executed Lake Tahoe Agreement, 10. Executed Rescue Agreement, 11. Executed Buckeye Agreement, 12. 5A - AB923 FY13-14 Blue Route - for RFP and Sample Contract 4-22-14, 13. 5B - AB923 FY13-14 RFP School Bus Replacements - FINAL 4-22-14, 14. 5C - AB923 FY13-14 Submitted Projects and Proposed Grant Awards 4-22-14, 15. Approved CRS Gold Trail item 1, 16. Executed Agreement Gold Trail item 1.pdf, 17. Approved CRS Rescue School item 1.pdf, 18. Executed Agreement Rescue School item 1.pdf, 19. Approved CRS Black Oak Mine item 1.pdf, 20. Executed Agreement Black Oak Mine item 1.pdf, 21. Approved CRS Buckeye item 1.pdf, 22. Executed Agreement Buckeye item 1.pdf, 23. Executed Camino Union School item 1 4-22-14.pdf, 24. Approved CRS Camino Union School item 1 4-22-14.pdf, 25. 4A - 138-F1411 Amend 1 -Blue Route 3-11-14, 26. 4B - 138-F1411 Amend 1 - LUTSD signed 3-11-14, 27. Executed Amendment I Agreement.pdf, 28. 3A - AB923 FY12-13 Submitted Projects 9-10-13.pdf, 29. 3B - 137-F1411 El Dorado Union HSD - Blue Route 9-10-13.pdf, 30. 3C - 137-F1411 El Dorado Union HSD Agreement 9-10-13.pdf, 31. 3D - 138-F1411 Lake Tahoe USD - Blue Route 9-10-13.pdf, 32. 3E - 138-F1411 Lake Tahoe USD Agreement 9-10-13.pdf, 33. 3F - 139-F1411 Mother Lode USD - Blue Route 9-10-13.pdf, 34. 3G - 139-F1411 Mother Lode USD Agreement 9-10-13.pdf, 35. 3H - 140-F1411 Rescue USD - Blue Route 9-10-13.pdf, 36. 3I - 140-F1411 Rescue USD Agreement 9-10-13.pdf, 37. Ver 3 - Fully executed Agmt. El Dorado Union HSD.pdf, 38. Ver 3 - Fully executed Agmt. Lake Tahoe Unified SD.pdf, 39. Ver 3 - Fully executed Agmt. Mother Lode Union SD.pdf, 40. Ver 3 - Fully executed Agmt. Rescue Union SD.pdf, 41. (A) AB923_FY09-10_Submitted Projects, 42. (B) AB923_FY09-10_Selected Projects, 43. (C) 018-AB923-09-10-Black Oak, 44. (D) 019-AB923-09-10-Black Oak, 45. (E) 020-AB923-09-10-Gold Oak, 46. (F) 021-AB923-09-10-Pollock Pines
Related files: 18-1277
Title
El Dorado County Air Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors:
1) Award the following school bus replacement projects:
a) Black Oak Mine Union School District for $293,400;
b) Buckeye Union School District for $140,000;
c) Mother Lode Union School District for $139,732;
d) Placerville Union School District for $133,556;
e) El Dorado Union High School District for $137,425; and
2) Authorize the Air Pollution Control Officer to execute agreements, related documents and any amendments to the funding agreements, contingent upon approval by County Counsel and Risk Management, which do not increase the funding amounts in excess of the awards.

FUNDING: AQMD AB923 Special Revenue Fund. (No Federal Funding)
Body
DEPARTMENT RECOMMENDATION
On May 4, 2016, the AQMD opened an application period by issuing a Request for Proposals (RFP) for El Dorado County public school districts to apply for FY2016/17 AB923 funds to replace old high polluting buses with new lower emission buses. The application period closed June 13, 2016. Twenty qualifying applications from nine school districts were received, requesting a total of $2,901,769. AQMD reviewed and ranked submitted applications (Attachment B) pursuant to 2008 Lower-Emission School Bus Program (LESBP) Guidelines. Buses that have already been repowered or retrofitted with emission control devices funded by previous AQMD grants were not considered for funding.

AQMD funding is limited to a maximum of $165,000 per bus and school districts are required to provided a minimum of $25,000 match per bus. In the FY2016/2017 AQMD Budget, the Board allocated $900,000 for school bus replacement projects. AQMD is recommending approval of funding for the following six school bus replacement projects (details provided in Attachment B):


(1) Black Oak Mine USD Bus #19 $146,700
(2) Buckeye USD ...

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