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File #: 15-0718    Version:
Type: Agenda Item Status: Approved
File created: 5/27/2015 In control: Board of Supervisors
On agenda: 8/2/2016 Final action: 8/2/2016
Title: Community Development Agency, Transportation Division, recommending the Board retroactively approve and authorize the First Amendment to Perpetual Agreement for Services 821-S0710 with Squarerigger, Inc. to provide annual support and maintenance for the ShopWatch time management software module, MobileShop software, and Vehicle Tracker handheld equipment used by the Transportation Maintenance Unit. FUNDING: Road Fund. (No Federal Funds)
Attachments: 1. 3A - Approved CRS 8-2-16, 2. 3B - Squarerigger Amendment I 8-2-16, 3. Executed First Amendment to 16-54402 (8-2-16), 4. 2A - Attachment A 8-11-15, 5. 2B - Caltrans Agmt 8-11-15, 6. 2C - Squarerigger Agmt 8-11-15, 7. 2D - Elk Gr - Rancho Cor JPA 8-11-15, 8. 2E - Bd of Equal Agmt 8-11-15, 9. 2F - Viathor PO 8-11-15, 10. Public Comment Rcvd 8-11-15 - BOS 8-11-15, 11. A - Attachment A 7-14-15, 12. B - Caltrans AGMT 7-14-15, 13. C - Squarerigger AGMT 7-14-15, 14. D - Elk Gr-Rancho Cor JPA 7-14-15, 15. E - Bd of Equal AGMT 7-14-15, 16. F - Viathor PO 7-14-15
Title
Community Development Agency, Transportation Division, recommending the Board retroactively approve and authorize the First Amendment to Perpetual Agreement for Services 821-S0710 with Squarerigger, Inc. to provide annual support and maintenance for the ShopWatch time management software module, MobileShop software, and Vehicle Tracker handheld equipment used by the Transportation Maintenance Unit.

FUNDING: Road Fund. (No Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board retroactively approve and authorize the First Amendment (Amendment) to Perpetual Agreement for Services 821-S0710 (Agreement) with Squarerigger, Inc., for annual time management software support and maintenance.

DISCUSSION / BACKGROUND
The Agreement provides for annual support and maintenance for the ShopWatch time management software module, MobileShop software, and Vehicle Tracker handheld equipment used by the Transportation Maintenance Unit Equipment Shops and was originally executed on May 01, 2007. The proposed Amendment will clarify the pricing of the annual maintenance fee, allow for the addition of services as necessary and provide pricing for technical assistance and travel rates. Additionally, the Amendment updates the insurance requirements. The annual Agreement is billed per calendar year and the proposed Amendment would be effective as of January 1, 2016. The amendment is retroactive because the Transportation Division realized upon receipt of the invoice for the current year that it needed to amend the contract in order to make the payment terms clear and update the amount.

The Agreement does not have a stated contract term. Transportation brings this matter before the Board pursuant to the requirement of Section 4.5, Contract Term, of Board of Supervisors Policy C-17, which requires departments to obtain authorization from the Board for any contract term exceeding thre...

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