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File #: 16-0013    Version:
Type: Agenda Item Status: Approved
File created: 12/22/2015 In control: Board of Supervisors
On agenda: 8/30/2016 Final action: 8/30/2016
Title: Information Technologies recommending the Board authorize the Purchasing Agent to sign Amendment II to Agreement 198-S1311 with j2 Cloud Services, Inc., to provide electronic fax services through August 31, 2017, with an automatic annual renewal thereafter, and an approximate cost of $40,000 per year. FUNDING: General Fund.
Attachments: 1. 2A - Approved Blue Route Agm No. 198-S1311 AMD II 8-30-16, 2. 2B - Agreement No. 198-S1311 AMD II 8-30-16, 3. A - Fully Executed Agm No. 198-S1311, Amd I, Blue Routes, and Blanket Purchase Order 1-12-16

Title

Information Technologies recommending the Board authorize the Purchasing Agent to sign Amendment II to Agreement 198-S1311 with j2 Cloud Services, Inc., to provide electronic fax services through August 31, 2017, with an automatic annual renewal thereafter, and an approximate cost of $40,000 per year.

 

FUNDING:  General Fund.

Body

DEPARTMENT RECOMMENDATION

Information Technologies recommending the Board authorize the Purchasing Agent to sign Amendment II to Agreement No. 198-S1311 with j2 Cloud Services, Inc., to provide electronic fax services through August 31, 2017, with an automatic annual renewal thereafter, and an approximate cost of $40,000 per year.

 

DISCUSSION / BACKGROUND

On August 31, 2013, the Purchasing Agent approved and executed Agreement No. 198-S1311 with j2 Cloud Services, Inc. (formerly j2 Global, Inc.) to provide eFax services.  On February 24, 2015, the Purchasing Agent approved and executed Amendment I to reflect the name change to j2 Cloud Services, Inc.  On January 12, 2016, the Board approved an increase of $36,680 to the blanket purchase order as the Agreement does not have a stated not to exceed amount due to the fluctuating number of faxes sent and received by departments.

 

The term of the Agreement is being converted to a perpetual term which automatically renews annually due to the continued need to fax documents.  Faxing remains a highly utilized method of sending and receiving documents.  The Agreement still allows for termination without cause, in whole or in part, upon sixty (60) calendar days written notice.

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION

Approve department's recommendation.

 

FINANCIAL IMPACT

There is no change in Net County Cost.  Funding for these services is available in the Information Technology Department budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

N/A

 

CONTACT

Vern Pierson or David Russell