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File #: 16-0348    Version:
Type: Agenda Item Status: Approved
File created: 3/29/2016 In control: Board of Supervisors
On agenda: 10/11/2016 Final action: 10/11/2016
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Delta Construction Company, Inc., for the Patterson Drive and Missouri Flat Road Overlays Project, CIP 72190, Agreement 16-31119, P&C 356-C1699; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: Local Tribe Funds (97.4%) and El Dorado Irrigation District Reimbursement (2.6%). (No Federal Funds)
Attachments: 1. 3A - Notice of Acceptance 10-11-16, 2. 3B - Attachment A 10-11-16, 3. Executed Recorded NOA 10-11-16, 4. 3C - Recorders Form 10-11-16, 5. 2A - Addendum 1 6-28-16, 6. 2B - Bid Summary 6-28-16, 7. 2C - Director Award Letter 6-28-16, 8. CRS 6-28-16, 9. Executed Delta Agreement 6-28-16, 10. A - Patterson-Mo Flat CRS 5-17-16, 11. B - Patterson-Mo Flat Contract Documents 5-17-16, 12. C - Vicinity Map 5-17-16
Related files: 17-0018
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Delta Construction Company, Inc., for the Patterson Drive and Missouri Flat Road Overlays Project, CIP 72190, Agreement 16-31119, P&C 356-C1699; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period.

FUNDING: Local Tribe Funds (97.4%) and El Dorado Irrigation District Reimbursement (2.6%). (No Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Delta Construction Company, Inc., for the Patterson Drive and Missouri Flat Road Overlays Project (Project), CIP 72190, Agreement 16-31119, P&C 356-C1699; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Patterson Drive and Missouri Flat Road Overlays Project was approved by the Board on June 28, 2016 (Item 36). The improvements were open to motorists on August 30, 2016.

Recordation of the Notice of Acceptance will start legal times for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year guarantee period for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 766,000.00
Contract Item Cost $ 730,780.14
Contract Change Order Cost $ 0.00
Total Direct Construction Cost $ 730,780.14
Direct Construction Budget $ 975,000.00

The costs listed are estimates. Transportation will b...

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