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File #: 16-0454    Version:
Type: Agenda Item Status: Approved
File created: 4/21/2016 In control: Board of Supervisors
On agenda: 1/10/2017 Final action: 1/10/2017
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the Alder Drive at El Dorado Irrigation District Canal - Bridge Replacement Project, CIP 77123, Agreement 15-31110, P&C 146-C1699; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: Highway Bridge Program (98% - Federal) and Regional Surface Transportation Program Exchange Funds (2% - State).
Attachments: 1. 3A - Notice of Acceptance 1-10-17, 2. 3B - Attachment A 1-10-17, 3. 3C - Recorders Form 1-10-17, 4. Executed Recorded NOA 1-10-17, 5. 2A - Bid Summary 8-2-16, 6. 2B - Director Award Letter 8-2-16, 7. Executed Agreement 8-2-16, 8. A - Approved CRS Contract 6-14-16, 9. B - Contract Docs 06-14-16, 10. C - Plan Set 06-14-16, 11. D - Vicinity Map 6-14-16, 12. E - Approved CRS Resolution 6-14-16, 13. F - Alder Drive Road Closure Resolution 6-14-16, 14. Executed Resolution 099-2016 (6-14-16), 15. Executed Plans 6-14-16
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the Alder Drive at El Dorado Irrigation District Canal - Bridge Replacement Project, CIP 77123, Agreement 15-31110, P&C 146-C1699; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period.

FUNDING: Highway Bridge Program (98% - Federal) and Regional Surface Transportation Program Exchange Funds (2% - State).
Body
DEPARTMENT RECOMMENDATION
Community Development Agency (CDA), Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc. (Contractor), for the Alder Drive at El Dorado Irrigation District (EID) Canal - Bridge Replacement Project (Project), CIP 77123, Agreement 15-31110, P&C 146-C1699; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on August 2, 2016 (Item 18). The road was opened to motorists on October 22, 2016.

Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year guarantee period for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 452,864.10
Contract Item Cost $ 424,026.61
Contract Change Order Cost $ 12,500.00
Total Direct Construction Cost $ 436,526.61
Direct Construction Budget $ 877,000.00

The Ori...

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