Title
Sheriff’s Office recommending the Board:
1) Approve and authorize the Chair to sign Amendment IV to Lease Agreement 198-L1011, for the El Dorado Hills substation, extending the term through April 30, 2019, and increasing operating expenses to a flat rate not to exceed $900 per month from May 1, 2017 through April 30, 2018 and $930 per month from May 1, 2018 through April 30, 2019; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Lease Agreement 198-L1011, including future Options and Amendments contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
The Sheriff’s Office recommends the approval of Amendment IV to extend the term two years with the price increase, and recommends authorizing the Purchasing Agent or designee to exercise the future Options and Amendments contingent upon approval by County Counsel and Risk Management.
DISCUSSION / BACKGROUND
The Sheriff's Office has been leasing space in El Dorado Hills for a substation since 1997. In May 2010, the SO relocated to the leased location at 4354 Town Center Blvd., Suite 112, saving approximately $12,000 in monthly rent since there were zero monthly rental costs associated with the lease. The initial Lease was for the period May 1, 2010 through April 30, 2013, Amendment I extended the term to April 30, 2014 and Amendment II extended the term to April 30, 2015.
On March 24, 2015, Amendment III extended the term to April 30, 2017. Amendment III kept the rent at zero ($0) per month but increased operating expenses to a flat rate of $850 per month from May 1, 2015 through April 30, 2016 and a flat rate of $875 per month from May 1, 2016 through April 30, 2017.
Amendment IV amends the term of Lease 198-L1011 for a two year renewal from May 01, 2017 to April 30, 2019 and sets rent payments in the amount of zero dollars ($0) for the term, but increases operating expenses to a flat rate not to exceed $900 per month from May 1, 2017 through April 30, 2018, and $930 per month from May 1, 2018 through April 30, 2019.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
No impact to Net County Cost. These expenses have been budgeted in the Sheriff’s FY 2016/2017 operational budget, and will continue to be budgeted in future years’ budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Please forward all signed originals to the Sheriff’s Office for distribution.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Undersheriff Randy Peshon