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File #: 12-0545    Version:
Type: Agenda Item Status: Approved
File created: 4/26/2012 In control: Board of Supervisors
On agenda: 6/20/2017 Final action: 6/20/2017
Title: Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment I to Agreement 437-S1211 with TracNet Corporation for software maintenance for certain programs and services relating to automated criminal information, to extend the term an additional five years to June 30, 2022, to set the rates for the additional term, and to increase the total amount of the contract by $633,000 for a total not to exceed amount of $1,276,438 for the ten-year period. FUNDING: General Fund.
Attachments: 1. 2A - Blue Route Amend I 06-20-17, 2. 2B - Amend I Tracnet 06-20-17, 3. 2C - Revised Exhibit A 06-20-17, 4. Executed Agreement 437-S1211, 5. A - Blue Route.PDF, 6. B - Contract.PDF
Related files: 18-0543, 20-1206

Title

Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment I to Agreement 437-S1211 with TracNet Corporation for software maintenance for certain programs and services relating to automated criminal information, to extend the term an additional five years to June 30, 2022, to set the rates for the additional term, and to increase the total amount of the contract by $633,000 for a total not to exceed amount of $1,276,438 for the ten-year period.

 

FUNDING: General Fund.

Body

DEPARTMENT RECOMMENDATION

The Sheriff's Office recommends the Board approve this Amendment I to Agreement # 437-S1211 to extend the term an additional five years and to set the billing rates for the additional years. 

 

DISCUSSION / BACKGROUND

The Sheriff’s Office has been using TracNet since 1996 for ongoing hardware and software maintenance of the Sheriff's Office Records Management System. 

 

This Amendment will increase the not to exceed amount to $1,276,438 and set the rates for an additional five year term. The annual costs are between $137,000 and $146,000, and represents a 3% increase.  The services that are provided in this contract are a necessity to the Sheriff’s Office’s Operations, and the Sheriff’s Office cannot operate without them. This agreement is for software maintenance and services related to automated criminal information including but not limited to the Records management system, computer aided dispatch (CAD), jail management, mobile CAD, Communication Van CAD, and Cellular Emergency 911 mapping.

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel and Risk Management

 

CAO RECOMMENDATION

Approve as recommended.

 

FINANCIAL IMPACT

No Change to Net County Cost. This expense is budgeted in the Sheriff’s annual operating budget, and will continue to be budgeted in following years.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Return one fully executed copy to Sheriff’s Office for distribution to contractor.

 

STRATEGIC PLAN COMPONENT

Public Safety

 

CONTACT

Undersheriff Randy Peshon