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File #: 14-0228    Version:
Type: Agenda Item Status: Time Allocation
File created: 1/30/2014 In control: Board of Supervisors
On agenda: 6/20/2017 Final action: 6/20/2017
Title: Community Development Services, Transportation Department, recommending the Board receive and file a presentation on the proposed 2017/2018 Road Maintenance Program. (Est. Time: 30 Min.) FUNDING: N/A
Attachments: 1. 5A - Presentation 06-20-17, 2. 5B - Staff Report 06-20-17, 3. 5B - Revised Staff Report 6-20-17 BOS Rcvd 6-19-17, 4. 5C - Upcoming Estimated Project List 17-18 06-20-17, 5. Mt_Murphy Traffic Counts 6-20-17, 6. 4A - Presentation 05-17-16, 7. 4A - Revised Presentation BOS Rcvd 5-13-16, 8. 4A - Revised Presentation BOS Rcvd 5-12-16, 9. 4B - Potential Augmented Funding 05-17-16, 10. 4C - Tribal Area of Use Map 05-17-16, 11. 3A - Presentation 03-31-15, 12. 3B - Map of Tribal Area Projects 03-31-15, 13. Public Comment Rcvd 3-31-15 BOS 3-31-15, 14. 2A - Presentation 08-05-14, 15. 2B - Designated Area 08-05-14, 16. 2C - Designated Area PCI Map 08-05-14, 17. 2D - Countywide PCI Map 08-05-14, 18. Public Comment Rcvd 8-5-14 (BOS 8-5-14).pdf, 19. A - Road Maintenance Update 02-25-14

Title

Community Development Services, Transportation Department, recommending the Board receive and file a presentation on the proposed 2017/2018 Road Maintenance Program. (Est. Time: 30 Min.)

 

FUNDING:  N/A

Body

DEPARTMENT RECOMMENDATION

Community Development Services, Transportation Department (Transportation), recommending the Board receive and file a presentation on the proposed 2017/2018 Road Maintenance Program.

 

DISCUSSION / BACKGROUND

Each year in May or June, Transportation’s Maintenance and Operations Division (Maintenance) presents to the Board major items from their work plan for the next fiscal year.  During that presentation the Board provides direction to the Department on their proposed work plan, either approving it as proposed or suggesting changes as appropriate. 

 

This year’s presentation will be broken into four distinct areas:

1.                     A discussion of Transportation’s Pavement Management System along with Average Daily Traffic counts are used to select roads for repair 

2.                     A discussion of the Maintenance Division’s proposed work plan using funds carried over from Local Tribe funding not expended in 2016/2017

3.                     A discussion of additions to the work plan using $3 million dollars in discretionary funding provided by the Board

4.                     A discussion of the requirements of using the $2 million dollars in additional funding authorized by Senate Bill (SB1) RMRA and projects proposed to be constructed using this new funding source

 

The cost of applying rubberized chip seal has been decreased this year with the application and award of a recycle materials grant.  This grant will reimburse Transportation $1.00 per square yard for rubberized chip seal applied in designated areas, up to $350,000 dollars.

 

Proposed projects are shown in the attached presentation and in Tables 1-4 (Attachment B). Costs for individual projects have yet to be determined but plans are to rehabilitate project areas in preparation for surface treatment. Due to the need of preconstruction activities such as brushing, ditching and culvert replacement along with the timeframe of SB1-RMRA Fund distribution, many projects will not be completed in the 2017/2018 fiscal year.

 

ALTERNATIVES

The Board could choose to provide no additional funding for road maintenance projects. Transportation will move forward with an alternative  FY 2017/18 maintenance work plan.

 

The Board could instruct Transportation to make changes to the list of proposed projects.  Transportation would make the requested changes and return to the Board at a later date for approval.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION

It is recommended that the Board receive and file this presentation.

 

FINANCIAL IMPACT

No financial impact today as this is a receive and file presentation. Financial impact will be determined during Budget hearings.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Bard R. Lower, Interim Director

Community Development Services, Transportation Department