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File #: 11-1251    Version:
Type: Agenda Item Status: Approved
File created: 10/26/2011 In control: Board of Supervisors
On agenda: 6/27/2017 Final action: 6/27/2017
Title: Sheriff's Office recommending the Board approve and authorize the continuation of the following perpetual agreements: 1) Trans Union LLC, Agreement 874-S0910, through October 31, 2018, with no additional funding needed to Blanket Purchase Order 20100133; and 2) NEC Corporation, Agreement 184-O1410, through August 4, 2018 with an increase of $4,174 to Blanket Purchase Order 20140670. FUNDING: Sheriff's Operating Budget - General Fund.
Attachments: 1. 9A - Sheriff Perpetual Spreadsheet 06-27-17, 2. 9B - Sheriff Perpetual Agreement NEC Price Quote 06-27-17, 3. 8A - Sheriff Perpetual Spreadsheet 06-28-16, 4. 8B - Sheriff Perpetual Agreement NEC Price Quote 06-28-16, 5. 7A - Sheriff Perpetual Agreements Spreadsheet 07-21-15, 6. 7B - Sheriff Perpetual Agreements NEC Price Quote 07-21-15, 7. 6A - Sheriff Perpetual Agreement Sirron Software Quote 03-03-15, 8. 5A - Sheriff TransUnion Blue Route 11-04-14, 9. 5B - Sheriff TransUnion Pricing Exhibit 11-04-14, 10. 4A - Sirron Software BP 10-08-13, 11. 4B - Global Tower LLC BP 10-08-13, 12. 4C - Trans Union LLC BP 10-08-13, 13. 3A - Trans Union Blue 12-04-12, 14. 3B - Trans Union Pricing Addendum 12-11-12, 15. Executed Pricing Addendum 12-11-12 item 9.pdf, 16. 2A - BP Sirron 11-06-12, 17. 2B - BP Global Tower 11-06-12, 18. A - Sirron 282-S0011 Amend 1, 19. B - Global Tower, 20. C - Sirron - Amendment II, 21. D - Trans Union
Related files: 18-0631, 18-1284, 19-1211, 20-1025

Title

Sheriff's Office recommending the Board approve and authorize the continuation of the following perpetual agreements:

1) Trans Union LLC, Agreement 874-S0910, through October 31, 2018, with no additional funding needed to Blanket Purchase Order 20100133; and

2) NEC Corporation, Agreement 184-O1410, through August 4, 2018 with an increase of $4,174 to Blanket Purchase Order 20140670.

 

FUNDING:  Sheriff's Operating Budget - General Fund.

Body

DEPARTMENT RECOMMENDATION

Sheriff's Office recommends the continuation of these perpetual agreements in order to receive necessary services.

 

DISCUSSION / BACKGROUND

In accordance with Board Policy C-17, departments are required to obtain authorization from the Board of Supervisors on an annual basis to utilize any contract that does not have a stated contract term . The Sheriff's Office has Board-approved contracts with the above referenced companies for consumer reporting information for background investigations, and for maintenance of a latent finger print reader, which do not have a stated contract term, and is recommending the Board authorize the continued use of these agreements for FY 2017/2018. 

 

Trans Union LLC

 

Trans Union LLC provides Consumer Report Information to background investigators in the Sheriff's Office.  These reports provide an unbiased account of a potential employee's financial background information.  The Blanket Purchase Order has approximately $14,651 remaining, and the Sheriff's Office annual expense last year was approximately $1,352.  As a result, this request is to simply approve the extension from November 1, 2017 through October 31, 2018, with no additional funding for Agreement # 874-S0910.

 

NEC Corporation

 

On January 17, 2014, the Board signed perpetual Maintenance Agreement No. 184-O1410 with NEC Corporation of America for maintenance of a Latent Finger Print Reader for the term August 5, 2013 to August 4, 2014 with automatic renewals yearly. This request is to continue that Agreement for another successive year term from August 5, 2017 to August 4, 2018, and increase Blanket Purchase Order # 20140670 in the amount of $4,173.38 plus special maintenance service charges on an as needed basis.  In the past, this item was in the Legistar system as Item # 14-0142.  However, in order to group as many perpetual agenda items requiring Board action, it is being combined in the system here for all future action.

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Procurement and Contracts will be contacted to extend and increase the Blanket Purchase Orders associated with these agreements.

 

CAO RECOMMENDATION

Approve as recommended

 

FINANCIAL IMPACT

No Change to Net County Cost. The expenses are budgeted in the Sheriff's annual operating budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Public Safety

 

CONTACT

Undersheriff Randy Peshon