Title
Sheriff's Office recommending the Board approve and authorize the continuation of the following perpetual agreements:
1) Trans Union LLC, Agreement 874-S0910, through October 31, 2018, with no additional funding needed to Blanket Purchase Order 20100133; and
2) NEC Corporation, Agreement 184-O1410, through August 4, 2018 with an increase of $4,174 to Blanket Purchase Order 20140670.
FUNDING: Sheriff's Operating Budget - General Fund.
Body
DEPARTMENT RECOMMENDATION
Sheriff's Office recommends the continuation of these perpetual agreements in order to receive necessary services.
DISCUSSION / BACKGROUND
In accordance with Board Policy C-17, departments are required to obtain authorization from the Board of Supervisors on an annual basis to utilize any contract that does not have a stated contract term . The Sheriff's Office has Board-approved contracts with the above referenced companies for consumer reporting information for background investigations, and for maintenance of a latent finger print reader, which do not have a stated contract term, and is recommending the Board authorize the continued use of these agreements for FY 2017/2018.
Trans Union LLC
Trans Union LLC provides Consumer Report Information to background investigators in the Sheriff's Office. These reports provide an unbiased account of a potential employee's financial background information. The Blanket Purchase Order has approximately $14,651 remaining, and the Sheriff's Office annual expense last year was approximately $1,352. As a result, this request is to simply approve the extension from November 1, 2017 through October 31, 2018, with no additional funding for Agreement # 874-S0910.
NEC Corporation
On January 17, 2014, the Board signed perpetual Maintenance Agreement No. 184-O1410 with NEC Corporation of America for maintenance of a Latent Finger Print Reader for the term August 5, 2013 to August 4, 2014 with automatic renewals yearly. This request is to continue that Agreement for another successive year term from August 5, 2017 to August 4, 2018, and increase Blanket Purchase Order # 20140670 in the amount of $4,173.38 plus special maintenance service charges on an as needed basis. In the past, this item was in the Legistar system as Item # 14-0142. However, in order to group as many perpetual agenda items requiring Board action, it is being combined in the system here for all future action.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts will be contacted to extend and increase the Blanket Purchase Orders associated with these agreements.
CAO RECOMMENDATION
Approve as recommended
FINANCIAL IMPACT
No Change to Net County Cost. The expenses are budgeted in the Sheriff's annual operating budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Undersheriff Randy Peshon