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File #: 17-0631    Version: 1
Type: Agenda Item Status: Approved
File created: 6/7/2017 In control: Board of Supervisors
On agenda: 6/27/2017 Final action: 6/27/2017
Title: Health and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 458-S1710 with HAPPY Software, Inc., for the provision of software upgrade and licensing needed by the Public Housing Authority, for the term upon execution through three years, with a maximum contractual obligation of $78,743; 2) Delegate authority to the HHSA Director to terminate agreement 210-S1210 upon execution of agreement 458-S1710; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 458-S1710, including work orders for upgrades or customizations up to $5,000, as well as other amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 100% Federal Funding.
Attachments: 1. A - Approved Contract Routing Sht 458-S1710 6-27-17, 2. B - Happy Agreement 458-S1710 6-27-17, 3. Executed Agreement 458-S1710
Related files: 20-0595
Title
Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 458-S1710 with HAPPY Software, Inc., for the provision of software upgrade and licensing needed by the Public Housing Authority, for the term upon execution through three years, with a maximum contractual obligation of $78,743;
2) Delegate authority to the HHSA Director to terminate agreement 210-S1210 upon execution of agreement 458-S1710; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 458-S1710, including work orders for upgrades or customizations up to $5,000, as well as other amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: 100% Federal Funding.
Body
DEPARTMENT RECOMMENDATION:
Health and Human Services Agency (HHSA) is recommending the Board approve and authorize Agreement for Services 458-S1710, and delegate authority to the HHSA Director to terminate current Agreement for Services 210-S1210 and any amendments thereto. HHSA further recommending the Board delegate authority to the Purchasing Agent or their designee to execute further documents, including work order/requests for upgrades and customization not to exceed $5,000 per request, and other amendments which do not increase the maximum obligation or extend the term of the Agreement.

Additionally, HHSA has determined that the Contractor will provide access to proprietary software, licensing and support pursuant to this Agreement 458-S1710 which satisfies the criteria defined in Chapter 3.13, Section 3.13.030 of the County Ordinance; therefore, it is more economical and feasible to engage an independent contractor for licensing and support of the cloud-hosted software.

DISCUSSION / BACKGROUND:
Public Housing Authority (PHA) requires software to manage client information, appointment...

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