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File #: 17-0598    Version:
Type: Agenda Item Status: Approved
File created: 5/22/2017 In control: Board of Supervisors
On agenda: 8/15/2017 Final action: 8/15/2017
Title: Information Technologies recommending the Board approve the following regarding the award of Bid 17-208-064 to DSA Technologies for the purchase of VMware Enterprise Software License Agreements (ELA) and Support in the amount of $1,356,880 as follows: 1) Authorize the Purchasing Agent to revise the payment terms of Blanket Purchase Order 20180011 to clarify that full payment for all licensing and support costs for the three year period shall be due within 45 days following receipt and approval of invoice in accordance with the terms specified in the bid documents; and 2) Direct the Chief Administrative Office to increase appropriations by $493,144 in the Information Technologies Department budget in the Fiscal Year 2017-18 Budget Addenda process, with a like reduction to the Appropriation for Contingency, to provide for the full payment of its VMware ELA costs in that year, noting that future year costs will be accounted for in the appropriate future fiscal year. (Est. Time: 10 Min.) ...
Attachments: 1. A - 17-208-064 Eval 6-27-17
Related files: 23-1397, 23-1910
Title
Information Technologies recommending the Board approve the following regarding the award of Bid 17-208-064 to DSA Technologies for the purchase of VMware Enterprise Software License Agreements (ELA) and Support in the amount of $1,356,880 as follows:
1) Authorize the Purchasing Agent to revise the payment terms of Blanket Purchase Order 20180011 to clarify that full payment for all licensing and support costs for the three year period shall be due within 45 days following receipt and approval of invoice in accordance with the terms specified in the bid documents; and
2) Direct the Chief Administrative Office to increase appropriations by $493,144 in the Information Technologies Department budget in the Fiscal Year 2017-18 Budget Addenda process, with a like reduction to the Appropriation for Contingency, to provide for the full payment of its VMware ELA costs in that year, noting that future year costs will be accounted for in the appropriate future fiscal year. (Est. Time: 10 Min.)

FUNDING: Information Technologies - General Fund with partial cost recovery in future year(s) through the A-87 Cost Plan. Sheriff - General Fund.
Body
DEPARTMENT RECOMMENDATION
Information Technologies recommending the Board approve the following regarding the award of Bid 17-208-064 to DSA Technologies for the purchase of VMware Enterprise Software License Agreements (ELA) and Support in the amount of $1,356,880 as follows:
1) Authorize the Purchasing Agent to revise the payment terms of Blanket Purchase Order 20180011 to clarify that full payment for all licensing and support costs for the three year period shall be due within 45 days following receipt and approval of invoice in accordance with the terms specified in the bid documents; and
2) Direct the Chief Administrative Office to increase appropriations by $493,144 in the Information Technologies Department budget in the Fiscal Year 2017-18 Budget Addenda process, with a like reduction to the Appropriation for Conting...

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