Share to Facebook Share to Twitter Bookmark and Share
File #: 17-0353    Version:
Type: Agenda Item Status: Approved
File created: 3/21/2017 In control: Board of Supervisors
On agenda: 8/15/2017 Final action: 8/15/2017
Title: Community Development Services, Department of Transportation, recommending the Board reject the one (1) bid received for Phase 1 of the Country Club Heights Erosion Control Project, Contract PW 17-31166, CIP 95191, P&C 037-C1899. The one bid received was approximately $455,000 over the Engineers Estimate. FUNDING: United States Forest Service Grant. (Federal Funding)
Attachments: 1. 2A - Addendum #1 8-15-17, 2. 2B - PW 17-31166_BidSummary 8-15-17, 3. A - Approved CRS 7-18-17, 4. B - Contract Documents 7-18-17, 5. C - Plan Set 7-18-17, 6. D - Vicinity Map 7-18-17, 7. Executed plan set 17-0353
Related files: 18-0225, 18-0599
Title
Community Development Services, Department of Transportation, recommending the Board reject the one (1) bid received for Phase 1 of the Country Club Heights Erosion Control Project, Contract PW 17-31166, CIP 95191, P&C 037-C1899. The one bid received was approximately $455,000 over the Engineers Estimate.

FUNDING: United States Forest Service Grant. (Federal Funding)
Body
DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation, recommending the Board reject the bid received for Phase 1 of the Country Club Heights Erosion Control Project (Project) because the one (1) bid received exceeded the direct construction budget.

DISCUSSION / BACKGROUND
On July 18, 2017 (Item 23), the Board adopted and approved the Contract Documents and Plans, and authorized advertisement for construction bids for the Project.

On August 3, 2017 Transportation opened bids for the Project. One (1) bid was received for $809,917.00 (Engineers Estimate was $354,417). The apparent low bid exceeded the Engineer’s Estimate by $455,500.00.

The Project is included in the 2017 Capital Improvement Program (CIP) with a Direct Construction Cost budget of $654,000.00 (Phases 1 and 2) and a Construction/Engineering and Admin budget of $112,000.00 for a total construction budget of $766,000.00. The Direct Construction budget includes the bid amount, supplemental items of work ($5,000) and contingency (10%). The total for direct construction for this Project based on the low bid is $895,908.70, which exceeds the CIP amount by $241,908.70.

Transportation will re-evaluate the Project scope and estimate and return to the Board at a later date with a request for the Board to re-authorize advertisement for bids.

ALTERNATIVES
1) Award the contract to the lowest responsive, responsible bidder and authorize the additional funds to construct Phase 1 of the project.
2) Cancel the Project. Note: The Board has previously approved the Project and canceling may inclu...

Click here for full text